CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

December 6, 2005

MINUTES

The Site Plan Review Committee met for a regular meeting on Tuesday, December 6, 2005 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:00 p.m. Members present were Jason Mohler, David Martine, Larry Crouse, Don Kimble, David Beaver, and Kevin Dreiling. Others in attendance were Les Mangus Zoning Administrator, Deborah Carroll Administrative Secretary, and Jeff Bridges City Clerk/Administrator. Members absent were David Beaver and Kevin Dreiling.

Call to order

Review the minutes of the Site Plan Review Committee meeting of November 1, 2005.

Chairman Allison asked if there were any additions or corrections to the minutes. Hearing none, he declared the minutes approved as presented.  

Review the minutes of the SPRC meeting of Nov. 1, 2005.

Communications:

Chairman Allison asked if there was any staff communications. Les Mangus said there are none.

Review the City Council minutes from the October 25, 2005 and November 8, 2005 meetings. The minutes were received and filed.

Review the minutes of the November 15, 2005 Planning Commission Meeting. The minutes were received and filed.

Review the Potential Residential Development Lot Report.

Communications

SP-2004-11: Review approach and landscape plans for Pergola Place Retail center located at 229 N. Andover Road. Paul Cavanaugh of Places Architects presented the revised plans. He is asking for the north approach drive to be moved 20’ further to the north to be a shared drive between the retail center and the business to the north. He said the proposed shared drive would be 35’ wide would accommodate 1 in and 2 out lanes of traffic.

Doug Allison was concerned about the traffic flow if this plan is approved. Paul Cavanaugh said some of the landscape island and parking spaces would be moved to accommodate the change.

Doug Allison was concerned about the parking island on the southeast corner of the proposed building. Paul Cavanaugh said it could be trimmed back to allow traffic flow.

David Martine asked where the property line is for the future building. Paul said it runs east to north along the south edge of the proposed driveway and that the retail center would own the entire access drive.

Doug Allison asked if the landscaping plan has changed. Paul said plants will move from the north side of the access drive to the south side to not impair the vision triangle, but none would be removed.

Jason Mohler asked if there is a cross-access agreement. Paul said they are being worked out with the owners.

Doug Allison was concerned 35’ is not wide enough for 1 in 2 out lanes of traffic. Les Mangus said it would be tight. Les said the Andover Crossing drive is 42’ wide and is still continually being damaged by delivery trucks that can’t make the radius turns.

Larry Crouse said the 35’ drive is not wide enough. He said it could be widened to the south.

Les Mangus suggested moving the proposed islands to the west instead of removing them.  Paul Cavanaugh said that could be done.

Doug Allison asked how far the south edge of the drive will move north. Paul said it will move 13’ north and will be made wider. Doug asked if any parking lot screening would extend to the approach. Paul said that is correct.

David Martine made a motion to approve the plans as presented with the approach of 42’ wide, landscape disturbed will be added back in on the property, and the final layout will meet staff approval. Larry Crouse seconded the motion. Motion carried 5/0.

SP-2004-11: Review approach and landscape plans for Pergola Place Retail center located at 229 N. Andover Road.

SP-2005-30: Review sign plan at Presto store located at 2035 N. Andover Road. Byron West of Tri-Mark Signs presented the plans. He explained this is a replacement of the existing monument sign to re-image with the Conoco/Phillips standards. He said the existing sign is 12’ wide and the proposed sign is 10’ wide and the overall height is 9’ including the pole cover. The sign will be “J-bolted” to the parking lot.

David Martine asked if the base could be made of brick or stone. Byron said the poles are exposed on the existing sign and will be covered with the proposed sign.

Doug Allison asked if the proposed sign would be built over the existing foundation. Byron said yes it will be.

Doug Allison said the 1999 site plan case has several conditions for approval that have not been met. He said he will have a hard time approving a new request when the previous conditions have not been satisfied. Don Kimble echoed these comments.

David Martine said his company provided the original landscaping and that he will abstain from voting. He  said he did not believe he forgot to plant the items from the landscape plan. He further stated he would like to see brick on the bottom of the sign. He did agree with Doug and Don about approval for this plan be contingent upon completion of the 1999 site plan conditions.

There was general discussion about sign permit procedures.

Larry Crouse made a motion to approve the signage plans as presented with the issuance of a permit contingent upon the completion of the 1999 approved site plan. Jason Mohler seconded the motion.

Doug Allison asked Les for the list of items pending from the 1999 plan. Les said the beds in the front in the road right-of-way have been completed.

Ø      The trash receptacle and screening was to be moved to the southeast corner of the building and to be screened.

Ø      Add parapet wall along west side of building (blue to match).

Ø      6 cedar trees along south side of parking & 6 cedars along west side of building.

Don Kimble stated the reason for the request of the trees was to prevent the semi-trucks from getting stuck in the adjacent lot south of the property. This is still a problem with the trucks dragging mud onto Andover Road and 21^st Street.

Motion carried 4/0/1 with David Martine abstaining.

SP-2005-30: Review sign plan at Presto store located at 2035 N. Andover Road.

SP-2005-31: Review sign plan at Presto store located at 105 W. Central. Byron West of Tri-Mark Signs presented the plans. He said this is the same style sign slightly smaller because this store does not sell diesel fuel.

Doug Allison asked if this sign sits flush with the grade. Byron said yes it does.

Don Kimble said there are cedar trees missing from the approved site plan from the south side of the driveway entrance. He further stated the trash enclosures should be oriented to prevent view of the trash and grease cans. He said this is ugly. There is a huge drainage problem on that property as well. The turf is higher than the concrete. Les said the drainage problem was fixed but has returned. Les said it was a poor site drainage plan onto the adjacent lot from the 80’s.

Les said Don is correct about the cedar trees from the original plan. He said he would check this out.

Larry Crouse made a motion to approve the sign plans as presented with the issuance of a permit contingent upon the owner’s compliance with the original approved site plan. Doug Allison seconded the motion. Motion carried 4/0/1 with David Martine abstaining.

SP-2005-31: Review sign plan at Presto store located at 105 W. Central.

SP-2005-32: Review the site plan for Sonic located at 331 N. Andover Road.  Randall Byrd represented Sonic Drive-In and said this is a re-imaging of Sonic locations throughout the nation.

He explained the new plans which include getting rid of the neon signs. The fascia will be replaced with half-circle metallic and the canopy will change to an arched fabric. The black columns will be painted green. The red oval behind the current logo will be changed to blue. The signs in front of the vestibule will be changed.  There will be a tower element with the logo on each side.

There was discussion about the amount of allowed signage on the front vestibule wall. Les said the wall signage is limited to 5% on the east face because it is so small.

Doug Allison asked about the fabric material to be used on the canopy. Randall said it is an airport style vinyl-fabric with a 15 – 20 year lifespan.

Les said the “Sonic cup” on the east face must be removed to leave room for the fluorescent window signs as shown in the packets. There was discussion about the vestibule is 7’ wide and 16’ tall.

Don Kimble made a motion to approve the plans as presented with staff approval of signage. Larry Crouse seconded the motion. Motion carried 5/0.

SP-2005-32: Review the site plan for Sonic located at 331 N. Andover Road.

Member Items:

Jason Mohler- none

David Martine- none

Larry Crouse- none

Don Kimble- asked if the January 2006 meeting would be on January 2^nd. He said he would be hunting then. The meeting date is Tuesday, January 3^rd.

David Beaver- none

Kevin Dreiling- none

Doug Allison- none

Member Items

Chairman Allison said hearing no objections, he declared the meeting adjourned at 6:45 p.m.

Respectfully Submitted by

Administrative Secretary

Approved this 3^rd day of January 2006 by the Site Plan Review Committee, City of Andover.