CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

September 7, 2004

Minutes

The Site Plan Review Committee met for a regular meeting on Tuesday, September 7, 2004 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:03 p.m. Members present were Larry Crouse, Shawn King, David Beaver and Kevin Dreiling. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges.  Members David Martine and Charley Lewis were absent.

Call to Order

Review the minutes of the Site Plan Review Committee meeting of August 3, 2004.

Chairman Allison stated the minutes were accepted as presented.  

Review the minutes of SPRC of August 3, 2004

Communications:

Review the City Council minutes from the August 10, 2004, 2004 meeting. The minutes were received and filed.

Review the minutes of the August 17, 2004 Planning Commission Meeting. The minutes were received and filed.

Review the minutes of the August 10, 2004 Subdivision Committee meeting. The minutes were received and filed.

Review the Potential Residential Development Lot Report.

Communications:

SP-2004-09: Review the Preliminary Site Plan for the Walnut Valley Country Store located at 307 E. US Hwy. 54. Dave Matson, from Wichita, said he wanted to update the Committee about the changes they have made to the elevation plans.

Dave Matson said a gable has been added on the east side at the south end of the building and one above the customer pick-up area. A cupola has been added towards the south end of the building. The log wains cot has been changed to stone. They are also looking at the main entry and are considering using cross timbers with a black steel bracket versus just siding. A final decision has not been made concerning the roof construction of shingles or raised seam metal. On the US 54 elevation, the stone wains cot wraps around the north elevation, and the checker board in the center of the gable end has been converted from red and white to glass and will be possibly backlit at night. On the west elevation, stone wains cot has been continued on the wrap-around porch and they have added a gable above the false barn doors.

Dave Matson said they are continuing to detail the site plan and material list. South of the retail building would be the garden center and hay barn. There will be 1,500 square feet for the garden center and 3,000 square feet as the hay storage facility.

Shawn King said he likes these changes better.

David Beaver was concerned about the roof material choice setting precedence for the development as well as entry into the City of Andover and he does not want to see a metal roof. There was further discussion about the choices of roof materials.

Mr. Matson said he plans to return to the next Site Plan Review meeting with more details. 

No action was taken.

SP-2004-09: Review the Preliminary Site Plan for the Walnut Valley Country Store located at 307 E. US Hwy. 54.

SP-2004-10: Review the Site Plan for the Sherwin Williams Employee Breakroom Addition at 630 E. 13^th Street. Shawn King removed himself from the board.

Fidel from Evans Building Company, and Jim Roseberry of Sherwin Williams Company said this is a 1,600 square foot lean to from the main facility. It will be over 500 feet from 13^th Street. He said this will be a 40’ x 40’ building with a red roof and beige walls. There will be landscaping around the breakroom.

David Beaver asked if these colors would match the existing building. Jim Roseberry, engineer from Sherwin Williams said that it would match. Shawn King said that 1 year ago the other buildings were painted to match these colors.

Larry Crouse said a better selection of shrubs could be made. He suggested using Barberry.

Doug Allison asked if the metal building frame would be exposed on the east end. Fidel said there would be some kind of trim work done. Doug Allison asked if the columns would be wrapped or exposed. Fidel said the beams would be exposed but on the side would be dressed to match the rest of the building.

Doug Allison asked about the mechanical system. Fidel said it would be a horizontal unit in the ceiling cavity. The condenser will be outside somewhere. 

Kevin Dreiling made a motion to approve the Site Plan for the Sherwin Williams Employee Breakroom Addition at 630 E. 13^th Street with the change of shrub to Barberry. Larry Crouse seconded the motion. Motion carried 4/0.

SP-2004-10: Review the Site Plan for the Sherwin Williams Employee Breakroom Addition at 630 E. 13^th Street.

Shawn King returned to the committee at 6:22 p.m.

SP-2004-11: Review the Preliminary Site Plan for the Pergola Place Retail Center located at the southwest corner of 2^nd St. and Andover Road. Paul Cavanaugh, architect from Places Architects and representative of the owners Don & Jeff Walenta presented the plan. He said this will be a 13,000 square foot retail building on the west side of Andover Road, north of the existing post office. The owners want to preserve the north side of the site for a potential restaurant. A mini-storage facility is planned for the west side of the site that would be surrounded by an 8’ high concrete block wall. The special use of the mini-storage facility is scheduled for review by the Planning Commission this month. The building is 60’ wide and 200’ long, with steel column and beam with steel bar joist construction. The façade along Andover Road will be a combination of masonry and synthetic stucco materials. A parapet will be along Andover Road that will hide the rooftop mechanical units. 

Larry Crouse said he would like to see the colors of the buildings. Paul Cavanaugh said they have not been defined yet, but he has suggested the owners use a blood red masonry, suntan color, and the awnings over the store fronts dark blue steel column and beam façade, and a fabric awning would come out to it and be a dark green/red.

Shawn King suggested all the tenants retain their personal logos but all the sign colors to match. Paul said the owner is considering this already.

Kevin Dreiling asked Mr. Cavanaugh why the approach is split between the restaurant and the retail and not a separate drive for the restaurant. Paul said if the retail center is developed first, they would like to have the access for both the retail center and the mini-storage. He said on the north side of the lot off of 2^nd Street is an approach directly for the mini-storage facility. Paul said the owner wants to share the Post Office entrance on the south side.

Doug Allison asked if the awnings would be fabric. Paul said they would be, but no decision has been made about the color of the awnings.

Doug Allison asked about the material of the columns. Paul said they would be a 10” cylinder steel column with a steel beam all of which would be dark blue in color. The canopy would be sloped from the top of the beam back to the wall of the retail center.

Larry Crouse was concerned about the choice of maple tree for landscaping.

David Beaver asked about the back elevation. Paul said it will not be visible from Andover Road so they plan to have masonry within the first 3 feet of the building and synthetic stucco from there up.

Doug Allison asked if there would be a parapet on both the north and south ends. Paul said yes there would be.

David Beaver asked about the line-of-site from the residential neighborhood side. Paul said they would look at a screen wall on top of the roof. Les Mangus asked if the mini-storage buildings would cover the back of the retail center. Paul said it should for the lower level of the residential area only because the storage facility will only be 8 feet high.

Larry Crouse asked what kind of material is planned for the screening walls of the storage units. Paul said they would be painted split face concrete.

Doug Allison suggested a massive base below the front columns. Paul said they would consider it.

Deborah Carroll was concerned about the driveway at the north end of the retail center and the proposed drive-up window shown on page A-3 and traffic flow. Paul said the window is planned as an option, but he would reconsider the issue, due to the traffic direction conflict.

Doug Allison asked about the setback on the south property line. Paul said the Zoning Regulations allow 0 or 5 feet and they pushed it off 24 feet from the property line and they could find no easements on the plat map. Doug suggested moving the retail center to the south 4’ – 5’ to allow room for the drive-up window.

Paul said he will return to next month’s meeting with revised elevations, material samples, signage and lighting plan.  

SP-2004-11: Review the Preliminary Site Plan for the Pergola Place Retail Center located at the southwest corner of 2nd St. and Andover Road.

SP-2004-12: Review the Site Plan for the Andover United Methodist Church Office/Fellowship Hall Additions located at 1429 N. Andover Road. David White, architect from Howard & Helmer Architects represented the church and gave a brief overview of the current and future expansion plans. He said all expansions of the building would match the existing facilities. Candy Ramsey, Rev. Craig Hauschild, and Cathy Harmon were also present to answer questions. Mr. White said included in the committee packets is the lighting plan which meets city requirements, and a landscaping plan. 

Shawn King asked if the expansion of the southern most addition would impact the available parking. David said the design of the lot would change slightly and that the requirement is for 88 parking spaces and 89 are planned.

David said the church has been approved through the variance process for the setback issue along the west side of the property.

Doug Allison asked about relocation of the approach to the south, if the trees would be taken out or saved. David said some of them would have to be removed. David said the existing Scotch Pine trees are in poor shape anyway. Les said Scotch Pine trees are not known to be hardy. Doug said he likes the screening of the existing parking lot.  

Doug Allison asked about the HVAC system on the west side.  David said they have no intention of relocating them. In the expanded building, there will be a mechanical pit in the roof for the condensers.

Doug Allison asked about the materials to be used for the trash enclosure. David said it would be a wood enclosure.

Doug Allison asked about #23 on the landscaping plan. Larry Crouse said it is fountain grass. Doug said that on the west side of the plan, #23 is pointing at 2 or 3 different symbols. After some discussion, the symbol with the dot in the center should be #13.

Doug Allison asked about the use of the drive on the west of the building. David said it is access to the kitchen, food pantry, and youth center.

Doug Allison suggested more green space be incorporated on the west side of the building by removing the eastern portion of the driveway adjacent to the building.  David said they could create some planting beds up against the building.

Kevin Dreiling asked if the air conditioners would be hidden on the roof. David said they would be hidden by the slope of the roof with a 3 foot mechanical pit.

David Beaver asked about the stone on the existing building. Candy said there was some left from the Boy Scout house that they will incorporate into the new buildings.

Kevin Dreiling made a motion to approve the Site Plan for the Andover United Methodist Church Office Fellowship Hall Addition located at 1429 N. Andover Road which will include a trash enclosure. Larry Crouse seconded the motion. Motion carried 5/0.  

SP-2004-12: Review the Site Plan for the Andover United Methodist Church Office/Fellowship Hall Additions located at 1429 N. Andover Road.

SP-2004-13: Review the proposed signage plans for Ball Heating and Air Conditioning at 1105 W. US Hwy. 54.  Applicant Cindy Ball of 921 S. Andover Road presented the plan.

Kevin Dreiling asked for the size of the entire sign structure. Les said it is 12’ x 8’ which includes the reader board.  Cindy said the Tax Sense sign would be removed from the sign and the building.

Doug Allison asked if the new sign would be illuminated. Cindy said it would be as well as the signs on the building.

Larry Crouse made a motion to approve the signage plans for Ball Heating and Air Conditioning at 1105 W. US Hwy. 54. Shawn King  seconded the motion. Motion carried5/0. .

SP-2004-13: Review the proposed signage plans for Ball Heating and Air Conditioning at 1105 W. US Hwy. 54.

Member Items: Larry Crouse said he appreciated the memo from Les.

Member Items

Doug Allison stated the meeting was adjourned at 7:04 p.m.

Adjournment

Respectfully Submitted by

____________________________

Deborah Carroll

Administrative Secretary

Approved this 2^nd day of November 2004 by the Site Plan Review Committee, City of Andover.