CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

February 4, 2003

Minutes

The Site Plan Review Committee met for a regular meeting on Tuesday, February 4, 2003 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:05 p.m.  Members present were Charles Malcom, Charley Lewis, Larry Crouse, Gary Israel, and Shawn King. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges. Member Kevin Dreiling was absent.

Call to Order

Review the minutes of the Site Plan Review Committee meeting of January 7, 2003.

Charley Lewis made a motion to approve the minutes as presented. Charles Malcom seconded the motion. Motion carried 6/0.

Review the minutes of SPRC of Jan. 7, 2003.

Staff Communications and Reports. Les Mangus said he has met with Kevin Dreiling about the Standards as discussed at the previous meeting and shared with him site plan examples and an ordinance that was received from Clermont, Florida which was a self-explanatory class of architecture 101. Mr. Dreiling is to study these new documents and will meet again with Mr. Mangus before reporting to the March Site Plan Review Committee Meeting.

Staff Communications and Reports.

SP-2003-01 Review the Final Site Plan for the Cloudridge Apartments Office Addition at 217 W. 3^rd. Don Kimble, Architect, representing the applicant, showed the site plan for the new addition in the center of the apartment complex that is proposed. He also noted that floor plans, elevations, and sections of details have been submitted.

Mr. Kimble stated that from the existing brick building to the edge of the asphalt is 34'. The planned addition is 30'. There is a 4' landscape strip on the end. There is an existing 5' sidewalk all along the east side of the building, and it will be extended along the new addition. There is a revised landscape plan as suggested by Les Mangus, which shows the plant materials on the south, adjacent to the asphalt and adjacent to the brick building, which could not withstand the heat. A landscape architect suggested changing the plants to what they thought would do well in these areas which are Pfitzer Compact Juniper and a Lodense Eurpoean Privet.

Don Kimble further stated there is no existing underground irrigation done on plant materials, but the owners do state they have a scheduled program they go by for watering all the trees and bushes on the site.  There are hose spigots available to water the plants with and the new plants will be included in the watering schedule.

The building addition will match the existing structure.

Les Mangus stated there is an error on the agenda as follows: "Review the Final Site Plan for the Cloudridge Apartments Office Addition".

Shawn King asked for more information about the light at the end of the building on the eve. Don Kimble stated they would mount a security yard light on the south face of the new addition.

Charley Lewis asked if the chain link fence would be put back around the property. Don Kimble said the fence would be attached to the south west corner of the new addition. There is an existing gate on the south that will be rebuilt.

Doug Allison asked if only the plants on the south of the building would change. Don Kimble stated that the ones on the east face would change also.

Charley Lewis said she understood from Mr. Malcom that these apartments are being upgraded inside as they become available, but wondered if the exterior could be improved. Don Kimble stated the owners have no plans to do this currently. Mr. Kimble further stated the apartment complexes have brown asphalt shingles on them, most of the wood trim is cedar, the building is brick, the railings and porch materials are painted rust color, which create an antique look. He does not know what else could be done to improve the appearance. 

Charley Lewis asked Don Kimble to inform the owners of this property the Site Plan Review Committee would like to see the area cleaned up and the residents be asked to not leave their property such as BBQ grills and playpens sitting out in view of the public. He stated he would do this in writing.

Gary Israel asked where the HVAC would be located. Mr. Kimble stated it would be placed on the west side of the new addition. He further stated there would be a 6x6 chain-link fence around it with a locking gate. 

Gary Israel made a motion to accept SP-2003-01 Final Site Plan for the Cloudridge Apartments Office Addition as proposed. Larry Crouse seconded the motion. Motion carried 6/0. 

SP-2003-01 Final Site Plan for the Cloudridge Apartments Office Addition at 217 W. 3^rd

Member Items: Charley Lewis stated the City Council asked her a couple of questions as follows:

1)      Does the Site Plan Review Committee require business owners to put landscaping in the right-of-way? Les Mangus said it is actually suggested that landscaping is not put in the right-of-way, but there are certain times that there is no other way around it. There was general discussion about situations in which this exception was allowed.

2)      If landscaping is done in the right-of-way, and the City has to do utility work in that area which destroys the plantings, is the City responsible for the replacement costs? Les Mangus stated that the City is traditionally not responsible. Jeff Bridges said there has only been 1 instance when this has happened, and that business was informed of the City's plan before the intersection was worked on and they chose to go ahead with planting.

3)      Is there is any way to encourage existing business owners of metal buildings to put some kind of a fascia on them to make them more attractive. Jeff Bridges stated a special district would need to be created with a special unique character, which would be difficult with so many different property owners. Mr. Bridges further stated there is no City ordinance prohibiting metal buildings within the City of Andover, that it is left up to the discretion of the Site Plan Review Committee and decisions made by the Governing Body.

Member Items

Gary Israel made a motion, seconded by Charles Malcom, to adjourn the meeting at 6:35 p.m.  Motion carried 6/0.

Adjournment

Respectfully Submitted by

______________________________

Deborah Carroll

Administrative Secretary

Approved this 4^th day of March 2003 by the Andover City Planning Commission/ Board of Zoning Appeals, City of Andover.