CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

March 4, 2003

Minutes

The Site Plan Review Committee met for a regular meeting on Tuesday, March 4, 2003 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:12 p.m. Members present were Charles Malcom, Charley Lewis, Larry Crouse, Shawn King, and Kevin Dreiling. Others in attendance were Zoning Administrator Les Mangus, and City Clerk/Administrator Jeff Bridges.  Member Gary Israel and Administrative Secretary Deborah Carroll were absent.

Call to Order

Review the minutes of the Site Plan Review Committee meeting of February 4, 2003. Charley Lewis stated there was a correction needed on page 2 in the last paragraph, she stated this was a personal comment and not direction from the Committee to have the owners of the Cloudridge Apartments clean up their property.

Charles Malcom made a motion to accept the minutes as corrected. Larry Crouse seconded the motion. Carried 5/0.

Review the minutes of SPRC of Feb. 4, 2003

Staff Communications and Reports. None at this time.

Staff Communications and Reports.

SP-2002-08 Review the Landscaping Plans for the parking lot islands at the Plaza Shopping Center 500 - 600 N. Andover Rd. Tony Grimes with Transamerica Management Company representing the applicant stated they have just completed the facelift and new canopy at The Plaza. He stated this is the next phase for the islands to get landscaped with bed plantings, a few trees, and irrigation into the islands. Every other island will have a tree, which are similar, Red Carpet Roses, and mulching. The entrance on Central will have sod laid, with more plantings and additional trees.

Larry Crouse asked if the Red Carpet Rose was an actual rose. Mr. Grimes stated it is a hybrid rose plant without the thorns,

which matches the  plants around the previously approved entrance signs.

Charley Lewis asked about the current irrigation in the islands. Mr. Grimes stated they are in the process of installing irrigation in them now.

Charley Lewis asked if Dwarf Fountain Grass has to be cut off in the fall. Mr. Grimes stated they usually pruned in the winter. He further stated the mulching in the islands would be maintained with the understanding there will be foot traffic across them.

Charley Lewis asked if there has been any consideration to using large stones instead of the mulch in the islands, which would be less maintenance for the owners. Tony Grimes stated typically Cypress or Cedar mulch is used which holds better than Pine, if it is irrigated, and is easier to keep clean.

Shawn King asked how irrigation would be run to the islands. Mr. Grimes stated there was originally 2" sleeve pipe between the islands that will be used. The 2^nd phase of work will be to level the berms, irrigation, and seeding between Wendy's and the Andover Road entrance. This 2^nd phase area would be designated as a pad site if the owner decides to sell the property. Les Mangus stated some zoning changes would have to be made before they could be turned into pad sites.

Charley Lewis made the motion to approve SP-2002-08: the Landscaping Plans for the parking lot islands at the Plaza Shopping Center 500 - 600 N. Andover Rd.  Kevin Dreiling seconded the motion. Motion carried 5/0. Tony Grimes asked if the approval included the removal of the berms. Doug Allison said that it is included.   

SP-2002-08 Landscaping Plans for Plaza Shopping Center

Discussion of standards and policies for site plan review. Kevin Dreiling described the research he conducted concerning design standards. He did not present this information as a recommendation. It is only follow-up research, which shows how 3 different communities deal with new developments. He did not think any of the communities have clear goals stated in their standards for site plan review.

Doug Allison stated the one from Clermont was basically an architectural design policy, and the other 3 are basically landscaping regulations. There was general discussion about the direction the Committee wants to proceed with standards and policies. Charley Lewis wants to be sure consistency and cohesiveness are observed in this process. Les Mangus stated these should be viewed as operating standards that the Committee tries to achieve.

Doug Allison stated the items most in need of direction are landscaping in and around parking lots, screening of parking, and basic yard landscaping.

Doug Allison read parts of the ordinance from Mineral Wells, Texas that stated standards for landscaping in their city.

Les Mangus stated he would work on development of building design standards.

Larry Crouse will study landscape standards.

Discuss standards and policies for SPRC.

Member Items: none

Member Items

A motion was made by Charley Lewis, seconded by Shawn King, to adjourn the meeting at 7:15 p.m.  Motion carried 5/0.

Adjournment

Respectfully Submitted by

______________________

Deborah Carroll

Administrative Secretary

Approved this 1^st day of April 2003 by the Andover City Planning Commission/ Board of Zoning Appeals, City of Andover.