CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

May 6, 2003

Minutes

The Site Plan Review Committee met for a regular meeting on Tuesday, May 6, 2003 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:02 p.m.  Members present were Charles Malcom, Charley Lewis, Larry Crouse, and Shawn King. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges.  Members Gary Israel and Kevin Dreiling were absent.

Call to Order

Review the minutes of the Site Plan Review Committee meeting of April 1, 2003.

Shawn King made a motion to approve the minutes of the April 1, 2003 meeting as presented. Charles Malcom seconded the motion. Carried 5/0.

Review the minutes of SPRC of Apr. 1, 2003.

Staff Communications and Reports. Les Mangus said another member is still needed for the Planning Commission.  Nominee's names are to be submitted to Mayor Ben Lawrence.

Jeff Bridges stated Charles Malcom is the Planning Commission representative for the Site Plan Review Committee. Mr. Malcom's term on the Planning Commission expires this year and a replacement will need to be found for his position at that time.

Staff Communications and Reports.

SP- 2002-06 Review the Amendments to the approved Site Plan for Suzy's Candles signage- 1641 N. Andover Rd.

Tim Wagner said the sign location was on the original site plan, but that at that time they did not know what style or size of sign they wanted to build.

Doug Allison asked if it would be built in the same location as the original site plan showed. Mr. Wagner stated that it would be.

Les Mangus said this proposed sign meets all the criteria for maximum square footage, being 32 square feet where 100-sq. ft. is allowed. Less than the 10' maximum height.

Charley Lewis asked if black metal is framing the sign. Mr. Wagner said that it was.

Jeff Bridges asked how tall the berms are on the south of the sign and about the visibility of it around the berm. Les Mangus said they are less than 3'.

Larry Crouse made a motion to approve SP-2002-06 as presented. Charles Malcom seconded the motion. Carried 5/0.  

SP- 2002-06 Review Amendment to the approved Site Plan for Suzy's Candles signage- 1641 N. Andover Rd.

SP- 2003-04 Review the Site Plan for Advance Storage Office Addition- 1403 W. Ledgerwood Drive.

Don Kimble, Architect, representing Bill Blair, contractor and owner of this property said this is an existing location and that they have fulfilled all the requirements as asked for by staff, which includes site sections, parking lot lighting, landscape, and alterations.

Mr. Kimble said they are adding a new 20' drive, which displaces 3 plants which will be relocated to the end of the landscape strip as shown on the color landscape plan. He stated the owner will be putting in an office and apartment unit so there will be an on site employee 24 hours a day to service clients.

Mr. Kimble said the building as presented is efis and green metal with off white accent stuccos. Green and tan metal all will match the existing buildings. All units that face Hwy. 54 have efis on them that match. The same manufacturer will be providing the materials for this project as the original building. Mr. Kimble said there is an existing grading plan that was in place and is appropriate for the entire site as it is developed.

Doug Allison asked if the planting choices looked acceptable to Larry Crouse. He said they looked fine. Les Mangus asked Mr. Crouse if he had been out to look at the plants. He said he had not. Mr. Mangus said that on the plan there are 45 plants shown, and of those only 17 that are acceptable, and 6 that have died back and come back from the roots. Mr. Mangus said it is a good planting plan, but it should not be permissible to allow the plants to die.

The City has a 4-year history trying to get this property owner to replace these dead plants without success. Charley Lewis asked if there was irrigation to these plants. Les Mangus said there is a drip irrigation system that the pipe is broken on and is obviously not in use. Don Kimble asked if the owner would upgrade and fix the drip irrigation system and replace any of the dead plantings. Bill Blair said he has been working with Lloyd Clements concerning the plants. Mr. Blair further stated his company filed suit in court concerning the plants. Mr. Blair won the case a year ago with Tree-Rific Landscape & Nursery Center. Larry Crouse asked who would be doing the replanting. Mr. Blair said that this would be bid out.

Charley Lewis asked Mr. Blair if he had fixed the irrigation system if some of the plants might have been saved. Of the existing plantings the Austrian Pine trees all survived, the Shademaster Honey Locust died back and came back from the roots, the Dwarf Burning Bushes, and the Pampas Grass survived. Larry Crouse asked about the Spreading Japanese Yews. Mr. Mangus said they are all gone. Bill Blair said they would all be replaced. Les Mangus said these plantings are between asphalt and asphalt. Larry Crouse said this is not a good choice of plant for this area. Les Mangus suggested trading out the Japanese Yew for the Armstrong Juniper.

Doug Allison asked if the columns were covered with efis. Don Kimble said they are purchased round columns and all have efis'.

Larry Crouse made a motion to accept SP-2003-04 amending the plant list to exclude the Japanese Yew and to include the Armstrong Juniper, repair and/or replace the irrigation system, and to replant the landscape plan be brought up to what is shown on the plan. Charley Lewis seconded the motion. Carried 5/0.

SP- 2003-04 Review the Site Plan for Advance Storage Office Addition- 1403 W. Ledgerwood Drive.

SP- 2003-05 Review the Site Plan for UDS Valero/ Diamond Shamrock signage changes- 513 S. Andover Rd.

Brian Rader and Mary Wilson with George Lay Signs said they plan to rework the Total station signage. Mr. Rader said there would be a reface on the canopy with a change in the colors. The canopy is currently red and would change to the Diamond Shamrock Red, Green and beige graphics. The canopy would have one set of letters that with the name "Diamond Shamrock" and 3 of the Diamond Shamrock logos. The other signage would be replacing of the existing pole sign with a flag mount Diamond Shamrock.

Mr. Rader said the entire exterior of the store would be repainted to match the canopy. The front of the building fascia band will be beige and red and the building will be painted white. Charley Lewis asked about the signage on the bottom of the gas pumps. The rep. From UDS Valero said the pumps would be redone with the Diamond Shamrock logo on them and an ellipse around the top, the poles will all be painted like the bases, and that all exposed metal would be painted.

Larry Crouse asked about the greenery. Brian Rader said they have picked the Red Barberry, and Purple Fountain Grass. Larry Crouse said the Purple Fountain Grass would not survive the winter here. Mr. Rader said they would come up with an alternate. Mr. Rader asked if there were a specific number and variety of plantings required. Mr. Rader said he thought 4-5 Red Barberry bushes would fit around the base of the sign.

Doug Allison asked if there would be a planter built on the base of the sign. Mr. Rader said that it would be. Mr. Rader said the sign is mounted with anchor bolts so the sign will have to be in place first then the planter will be built. Larry Crouse asked if a water line would be run to the plantings. Mr. Rader said that it would not be. 

Charley Lewis asked if the lettering on the canopy would be lit. Mary Wilson said the channel letter sets and the Diamond Shamrock emblem buttons would be lit.

Doug Allison asked what material would be used to build the planter. Mary Wilson said it would probably be masonry or brick. There was general discussion about the options for planter construction. Les Mangus suggested using interlocking landscape stones. Doug Allison asked if the planter would match the color of the pole. Mr. Rader said that it would match as a Sherwin Williams Mockingbird Grey. Les Mangus asked what the dimensions of the planter would be. Mr. Rader said the sign is 6'2" so the planter would be 7' long, 18" high, and 2' wide. Charles Malcom said poured concrete would be stronger.

Doug Allison asked how tall the Crimson Pigmy Barberry would get. Brian Rader said 3'- 4' tall and spreads 2' - 3'. Les Mangus said the area needed 4 - 2-gallon plants.

Larry Crouse made a motion to approve SP-2003-05 with the stipulation that 4 Crimson Barberry plants replace the Purple Fountain Grass. Charley Lewis seconded the motion. Carried 5/0.  

SP- 2003-05 Review the Site Plan for UDS Valero/ Diamond Shamrock signage changes- 513 S. Andover Rd.

Discussion of standards and policies for site plan review.

Les Mangus said that due to the absence of Kevin Dreiling he reviewed the Andover Police Station and Ace Hardware by Clermont, Oklahoma City, and Edmond Standards. There was general discussion about these 3 options.  Les Mangus said the Oklahoma City and Edmond standards are prescriptive landscape standards with each plant having a plant value and there are so many plant values that are derived by a formula. 

Mr. Mangus said this is a work in progress and that no action is required from the Site Plan Review Committee tonight. If the Committee is comfortable with the Clermont Standards with some modifications and wants to adopt them as policy, that would be the easiest. He suggests adding a bailout clause so the City could accept fewer plants for extenuating circumstances.

Jeff Bridges asked if this is a prescriptive standard. Les Mangus said the Clermont standard is more of a character statement.

Discussion of standards and policies for site plan review.

Member Items: none

Member Items

A motion was made by Charles Malcom, seconded by Shawn King, to adjourn the meeting at 6:45 p.m.  Motion carried 5/0.

Adjournment

Respectfully Submitted by

______________________

Deborah Carroll

Administrative Secretary

Approved this 3^rd day of June 2003 by the Site Plan Review Committee, City of Andover.