CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

July 1, 2003

Minutes

The Site Plan Review Committee met for a regular meeting on Tuesday, July 1, 2003 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas.

Acting Chairman Gary Israel called the meeting to order at 6:02 p.m. Members present were Charles Malcom, Charley Lewis, Shawn King, and Kevin Dreiling. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges.  Members Doug Allison and Larry Crouse were absent.

Call to Order

Review the minutes of the Site Plan Review Committee meeting of June 3, 2003 and the June 14, 2003 Training Session.

Charles Malcom made a motion to approve the minutes from the June 3, 2003 and June 14, 2003 as presented. Kevin Dreiling seconded the motion. Motion carried 5/0.

Review the minutes.

Staff Communications and Reports. none

SP-2003-06 Review the Final Site Plan of Kwik Shop at 114 W. U.S. Hwy. 54. Phil Meyer from Baughman Co. said he is the agent for Ed Soper, the owner of Kwik Shop. Mr. Meyer stated he is asking for final approval of this plan. Phil Meyer explained the changes that have been made to comply with the staff review & comments as follows:

·        Revised drawings have been submitted to bring the car wash "Entrance" sign into compliance with the regulations.

·        Revised Plans for parking lot & access road lighting have been submitted. Sheila Hackler said one pole and 2 fixture heads have been added on the northwest corner to meet the minimum standards.

·        Photographs of and around the site have been submitted.

·        Plans have been submitted that show the existing conditions on the access road to Goodwill and include landscape removal, pavement removal, existing lighting, signs, etc.

·        The lot coverage calculation has been provided on the layout plan.

·        The vision triangle at Andover Road driveway has been shown on the landscape plan.

·        The parking calculation is shown on plan C1.2.

·        Material designations on elevations have been provided.

·        Site section profiles have been submitted on plan C1.A.

·        Sheila Hackler showed material samples for the exterior of the building.

·        The description of sign materials, mounting and illumination has been provided.

·        Colors, lighting, fixtures, and poles are shown on the plans and were included in the committee packets.

Phil Meyer was concerned about the Committee's request for an accent stripe to be added to the car wash at the last meeting. Mr. Meyer said the stripe would be in conflict with the signage. Kevin Dreiling said he would rather the efis band not be red and is asking for this plan to be approved as shown in the original photographs. There was further discussion about the efis band.

Gary Israel asked about the side elevations being monochromatic like the back and the sides of the store. He would like to see more consistency throughout the building.

Charley Lewis was concerned about the plant locations and the size of the original plantings. She wanted to see the front elevation of the building broken up with mature landscaping plants.

Ed Soper said the walls are constructed of textured concrete blocks.

Phil Meyer stated the required size of plant materials would be used. There was general discussion about soldiering in front of the car wash. Phil Meyer stated larger plant materials could be used if the Committee would like that better.

Shawn King said he has no problem with the plans for the car wash or the Kwik Shop.

Les Mangus said the Spartan Juniper tree would be 7' tall at planting, and 2 1/2' at the ground with a conical shape small diameter tree. The Viburnums could be increased to 5-gallon size, which would be 4' tall in 1 year, and the Spring Snow Crabapple is more a spring color show plant. Phil Meyer said 6' to 7' tall would be the maximum height of plants they can buy. Les Mangus said the Spartan Juniper & Crabapple trees only grow to 15' - 18'.

Ed Soper said the back of the Kwik Shop is broken up with the roof drain scuppers as shown in the A3.1 drawing. 

Kevin Dreiling asked if the door shown on plan A3.1 would be glass. Mr. Meyer said that it would.

Gary Israel asked if there is any signage planned for the rear entrance door. Ed Soper said there is not much parking in this back lot, as shown on plan 1.2 and that the rear parking lot will mostly be used as a fire exit and for deliveries.

Gary Israel asked if there has been a projected traffic study calculated for this frontage road. Les Mangus said Ed Soper should have projected traffic numbers for his store. Mr. Soper said he estimates 700- 800 trips per day will be generated at this store.  Les Mangus said the future hotel will only have 30 rooms and is projected to create 100 trips per day.

Gary Israel was concerned about the traffic traveling between Goodwill and Kwik Shop seeing the backside of this store. Ed Soper said a Panoflex canopy could be installed with the Kwik Shop logo on it to designate the back entrance but he does not want traffic in the rear of this building. 

Kevin Dreiling said the red downspouts are enough color to break up the rear of the building. Charley Lewis said this would be okay.

Ed Soper said there would be 3 Eagle decorative lighting fixtures installed for security on the rear.

Kevin Dreiling asked if the fire lanes would be designated in red. Les Mangus said the police and fire departments would want to paint the curbing red.

Gary Israel asked about signage of "No Parking-Fire Lanes". Les Mangus said there would not be any.

Ed Soper stated he plans constructions of this store to begin in late summer or early fall.

Charley Lewis made a motion to accept the final plans for Kwik Shop with the addition of the larger (5-gallon) initial plants in front of the car wash. Kevin Dreiling seconded the motion. Motion carried 5/0.

SP-2003-06 Review the Final Site Plan of Kwik Shop at 114 W. U.S. Hwy. 54.

SP-2003-08 Review the Revised Site Plan for Lubbers East auto sales lot at 220 W. U.S. Hwy. 54. Don Kimble, architect and agent representing the owner said this is to be Lubbers "used" car lot only. Grading, lighting, landscape, and planting plans have been submitted. Mr. Kimble stated the Goldfinger Potentilla would be replaced on final plans.

The building will have a pitched canopy for increased definition and a porch cover at the doorway. The color has been changed from a bright blue to a softer sky blue. The building will set up 35" from grade, so the salesmen can look down from their desks and see the potential customers. This creates a 35" concrete "element". Rubber forms will be used that will create a brick texture and be painted the same color as the efis and will have efis above it. Round 6" Styrofoam bands will go completely around the building, a 2^nd efis cover will be put on the face of the building. Wall sconces have also been added around the building that will add detail definition to the lighting scheme of the building. Lettering will stay the same on the fascia.

Charley Lewis said she is impressed the new drawings and look.

Gary Israel agreed with Charley Lewis and said it has nice character.

Gary Israel asked if the light fixtures would be accent details or as parking lot lighting. Don Kimble said these would be for accent only.

Charley Lewis was concerned about the windows and whether they slide open. Jo Yoder said there are a few operable windows on the side of the building that do slide.

Don Kimble said there is a sidewalk behind the planting area on the front of the building.

Kevin Dreiling made a motion to approve the Lubbers site plan as proposed. Charley Lewis seconded the motion. Motion carried 5/0.

SP-2003-08 Review the Revised Site Plan for Lubbers East auto sales lot at 220 W. U.S. Hwy. 54.

SP-2003-09 Review the Site Plan for Santa Maria's Mexican Restaurant at 300 E. 21^st Street (a revision to the approved site plan for Rothco Mini-Storage). Steve Englert, George Englert, Wanda Englert, Anna Marie Corona, and Georgia Englert were present to answer questions by the Committee. George said this property was purchased 90 days ago and includes housing and storage buildings. He said changes to the site already include order of security camera, enclosure of the property completely, automatic gate opening on the fence and have restored the house on the property.

George Englert said the building at 300 E. 21^st Street is zoned B-3 Central Shopping District. The existing structure is white.  The applicants plan to bring the restaurant up to ADA compliance for accessibility and to add a kitchen. They want to add an area 6' x 27' on northwest corner for the restrooms.

Kevin Dreiling asked about the size of the proposed restaurant. George said the existing property is 150' x 100'. Les Mangus said the existing building is 1,325 square feet, and 1,514 square feet with the proposed addition.  George said the addition would be covered with lap siding to match the existing structure.             

Kevin Dreiling asked if there would be a dedicated entrance and exit. George said the entrance and exits are currently gravel but the parking lot is paved.

Gary Israel said that there was no lighting diagram submitted. George said there is an overview on plan 1-S.  Les Mangus no photometrics calculations have been submitted.

Gary Israel asked if any signage would be placed on the building. George said they only plan to have the 1 free standing sign out in front of the business. Gary Israel asked if any changes were planned for the existing sign. George said the sign will stay black framed, the "Santa Maria 's Restaurant" name will be inserted on both sides and the sign will have a rock foundation. George said that Rothco never used this sign, but they now have installed it.

Kevin Dreiling asked Les Mangus if the number of required parking spaces is correct. Les Mangus said that they are.

Gary Israel asked if the applicant has met staff requirements for approval. Les Mangus said some planting size details did not meet the minimum standards, no complete lighting diagram with isofoot candle calculations or fixture catalog cuts have been submitted.  Shawn King said there is no description or size of the plantings that will be used.  

Charley Lewis said there is some description of plantings on plan 5C. George said on plan 5C the garden area is shown with the type of plantings to be which include pampas grass, boxwood bushes, and cactus that will be planted in the garden located north of the parking lot, and west of the existing building.

Charley Lewis asked if the applicant is intending to provide outdoor seating. George said they do not plan for seating outdoors; this would be a garden area and possible area for future expansion on the west.

Kevin Dreiling was concerned about "dressing up" the exterior of building with something other than lap siding or the change of color scheme.  George said the applicant has discussed adding Mexican arches over the front bay and side windows.

Charley Lewis asked if Les Mangus had received material samples. Les Mangus no. Steve said samples of the 12" lap siding could be provided. Charley Lewis asked what color the overhang of window is planned to be.  George said it would be painted green like the roof.

Kevin Dreiling asked the applicant if they were seeking final approval or just looking for direction. George said they want final approval tonight.

Kevin Dreiling said the Site Plan Review Committee needs to see exterior plans and would like to see the entrance and exit paved. Les Mangus stated according to regulations, it will be mandatory to pave the driveways. Steve said the entrance on the east is now a gravel shoulder. Les Mangus said the roadway is paved, and the applicant is required to pave the driveway approach between the paved roadway and the paved parking and access, the shoulder is for emergency only. Steve said Butler County has a gravel driveway onto the paved road and asked why this case is different. Les Mangus said BCCC has been granted a conditional use permit by the Board of Zoning Appeals for 5 years that allows them to maintain a gravel parking lot at that site until they build a facility which they are building today. 

Charley Lewis asked about how wheelchair access into the building would be provided. Wanda and George Englert said there would be a 7' ramp.

Shawn King was concerned about the boxwood bushes being planted in the 76' garden with 1/2-gallon plants. That calculates to 8' of space from center to center, and Mr. King does not think the applicant will be happy with this effect.

Charley Lewis said there is too much to unavailable information to approve this plan. Les Mangus said the conditions of approval need to be included in the motion for denial.

Kevin Dreiling wants to see this business succeed and asked the applicant to return to the Site Plan Review Committee next month with the suggested corrections.

Gary Israel asked the applicant to consider designing a more "authentic" Mexican exterior. Mr. Israel said he wants this restaurant to be successful.

Kevin Dreiling made a motion to deny the application for SP-2003-09 and request the applicants return to the next meeting with the following corrections:

·        Paving plan for entrance and exit driveway

·        Exterior elevation plans

·        Planting diagram

·        Exterior lighting diagram

·        Material Samples

Charley Lewis seconded the motion. Motion carried 5/0.

SP-2003-09 Review the Site Plan for Santa Maria's Mexican Restaurant at 300 E. 21^st Street (a revision to the approved site plan for Rothco Mini-Storage).

SP-2003-10 Review the Amendment to the approved site plan for Wholesale Fireworks at 1611 W. Ledgerwood Dr. to add decorative lighting. Dick Krehbeil of 108 St. Cloud, Wichita, owner of Wholesale Fireworks presented the case.

Gary Israel asked when this amendment was made. Les Mangus stated there is an approved site plan for the Wholesale Fireworks location. Mr. Krehbeil has asked for a permit for temporary lighting to leave the temporary lights up permanently for use throughout the year. Dick Krehbeil stated the lights are attractive and that he has received good comments about them. He said he is not sure they will be used year round, but would like permission to keep them on for special events.

Gary Israel asked if these would be considered as lights or signs. Les Mangus said they are lights because there are no words on them. Gary Israel asked if they meet the requirement for minimum standards. Les Mangus said these lights are more decorative than functional parking lot lighting.

Charley Lewis asked if they would be lit during the day. Dick Krehbeil said they would not be. Charley Lewis asked if the lights were solar or timer. Dick Krehbeil said they are turned off and on manually but he is considering using a timer if this application is approved.

Charley Lewis asked what the lights are made of.  Mr. Krehbeil said they are small string of lights. Les Mangus said they are made of a tubing material.

Gary Israel asked if there was a restriction on height for this light. Les Mangus said the maximum height in the B-5 zone is 45'.

Les Mangus said these lights are already installed and functioning with a temporary permit during the fireworks season.

Gary Israel asked if this fixture would withstand the Kansas wind. Dick Krehbeil said it does fine in China. 

Charley Lewis asked how far above the existing building this light is.  Dick Krehbeil said he thinks it is the same height as his building.

Charley Lewis was concerned about the illumination into the housing development behind the building. Les Mangus said this would not be a problem, the lights are low wattage.

Kevin Dreiling said he likes the light but thinks it would be better to consider it a sign otherwise everyone will want them. There was general discussion about lights and signs along Kellogg and Andover Road.

Charles Malcom made a motion to approve SP-2003-10, the application as presented to allow the lights to remain permanently. Shawn King seconded the motion. Motion died for lack of the minimum of four affirmative votes 3/2 with Kevin Dreiling and Charley Lewis voting no.

Motions by Kevin Dreiling to extend the temporary use permit for SP-2003-10 for 6 months. Charley Lewis seconded the motion.  Motion carried 5/0.

Gary Israel asked if this application is denied, would the applicant be required to take down the lights or just turn them off. Les Mangus said the temporary use permit will expire July 5 like the tent permits and that the lights would have to be removed if the extension is not allowed.

 Jeff Bridges asked if this should be a City Council action because it is an extension of a temporary use permit. Les Mangus said this is a gray area, but the Site Plan Review Committee is a board of final action.

Charley Lewis suggested change the committee process for temporary permit approval. Kevin Dreiling said his intent is to encourage Mr. Krehbeil to return to this committee for permanent approval of these lights.

SP-2003-10 Review the Amendment to the approved site plan for Wholesale Fireworks at 1611 W. Ledgerwood Dr. to add decorative lighting.

SP-2003-11 Review the Site Plan for the new clubhouse at Andover Municipal Golf Course at 1208 W. U.S. Hwy. 54. Don Kimble, architect and agent for the City of Andover said the old trailer has been removed from the existing site.  The new clubhouse will be built on same spot.

Don Kimble said that there is a golf cart parking island that has been around an existing transformer and several panels that stick up out of the ground. The landscape island has been designed around the transformer and a golf cart lane encompasses the island. New landscaping and trees will be planted all along the existing pond and existing maintenance building. The owner is handling most of the landscaping, and the new operators of the golf course will take care of the irrigation. Mr. Kimble said he presented several floor plan concepts to the golf course committee.

3 choices of exterior color schemes were presented.  Charles Malcom asked how much this project is costing the city. Jeff Bridges stated it would cost $120,000. Don Kimble stated that many of the items for this project are being donated, including the fireplace, and some landscaping items.

Gary Israel asked about the pump house and whether the color scheme would match the new building. Les Mangus said the colors would be matched. Don Kimble said the body of the pump house building is buff color and the roof has weathered wood asphalt shingles.

Jeff Bridges said this project needs approval as soon as possible so this job can be completed. Les Mangus said approval is needed tonight for the site plan and the Golf Course committee would appreciate the Site Plan Committee's input for color selection.

Les Mangus said the Golf Course clubhouse committee includes a City Council member, the Mayor, Jeff Bridges, Les Mangus, and the partners of the golf course operations.

Gary Israel made a motion to approve the top left color scheme (beige field color, cream trim, and green green roof. Charles Malcom seconded the motion. There was general discussion about the exterior colors for the clubhouse. Gary Israel amended the motion to include burgundy outdoor furniture. Motion failed 3/2 with Charles Malcom and Kevin Dreiling voting no. There was further discussion about the colors.

Shawn King made a motion to approve the color scheme on the lower right.  Charles Malcom seconded the motion. Motion failed 2/3 with Charley Lewis, Kevin Dreiling, and Gary Israel voting no. Don Kimble said this is the color scheme the operators chose.

There was more general discussion about possibilities of color schemes for the exterior of the building.

Charley Lewis made a motion to send the decision for the color scheme back to the golf course committee for final approval. Motion died for the lack of a second.

Charley Lewis said she has received several complaints about the name change of the golf course. Les Mangus said this was a conscious effort on the owner's part to separate themselves from the name of the failed golf course.

Kevin Dreiling made a motion to approve the color scheme on the upper left plan with the burgundy sill and other burgundy accent items. Charley Lewis seconded the motion. Motion carried 4/1 with Shawn King voting no.

Charley Lewis made a motion to approve the site plan for the Clubhouse landscape, sign, and sign plans for the Andover Municipal Golf Course. Charles Malcom seconded the motion. Motion carried 5/0.

SP-2003-11 Review the Site Plan for the new clubhouse at Andover Municipal Golf Course at 1208 W. U.S. Hwy. 54.

Member Items: Charley Lewis asked for information about temporary sign permits and costs to the applicant.

Jeff Bridges said the applicants make risky choices when purchasing signs or lights before receiving the approved permits. There was general discussion about applicants receiving a temporary use permit, then asking for permanent status. Kevin Dreiling was concerned about this case setting precedence for future applicants.

Charles Malcom left the meeting at 8:20 p.m.

Member Items

Charley Lewis made a motion to adjourn the meeting at 8:30 p.m.  Kevin Dreiling seconded the motion, Motion carried 4/0.

Adjournment

Respectfully Submitted by

______________________

Deborah Carroll

Administrative Secretary

Approved this 5^th day of August 2003 by the Site Plan Review Committee, City of Andover.