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 CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

August 5, 2003

Minutes

 

The Site Plan Review Committee met for a regular meeting on Tuesday, August 5, 2003 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas.

 

Chairman Doug Allison called the meeting to order at 6:00 p.m. Members present were Charles Malcom, Charley Lewis, and Gary Israel. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges. 

 

Members Kevin Dreiling, Larry Crouse, and Shawn King were absent.

Call to Order

 

 

 

Review the minutes of the Site Plan Review Committee meeting of July 1, 2003.

 

Charley Lewis made a motion to approve the minutes from July 1, 2003. Charles Malcom seconded the motion. Motion carried 4/0.

Review the minutes of SPRC of Jul. 1, 2003.

 

 

Staff Communications and Reports. Jeff Bridges stated a representative is needed from the Site Plan Review Committee for the steering committee to review the Comprehensive Development Plan. Gary Israel volunteered to serve for this project.

Staff Communications and Reports.

 

 

SP-2003-09 Review the Revised Site Plan for Santa Maria's Mexican Restaurant at 300 E. 21st Street (a revision to the approved site plan for Rothco Mini-storage).

 

Stephen Englert gave a brief history of the 3-E Corporation, which he owns with his wife, and said the driveway for the restaurant would be paved up to the street but is not sure if it will be concrete or asphalt. He said the lighting diagram has been submitted. A list of the plantings has also been included in the committee packets.

 

Wanda Englert distributed new computer generated photos of the proposed remodel of the building. Stephen said windows would be added to the front of the building and all the windows would have awnings.

Charley Lewis asked about signage and if it would replace the existing sign. She asked if they had a picture of what it would look like. Wanda said there was a diagram from last month that showed the sign with the rock foundation, metal frame, and is 16' in height. There will be no additional signage on the building except for on the awnings.

 

Doug Allison asked for information about site lighting. Wanda said 1 additional light will be added to the west side of the parking lot and 1 security light will be replaced on the building.

 

Charley Lewis asked if the roof is still proposed green with blue awnings. Stephen Englert said that it is.

 

Charley Lewis asked about the wheelchair ramp. Wanda said that it is shown on Page 2 of the photos submitted tonight.

 

Les Mangus said electrical engineer specs have been calculated based on the fixtures being mounted at a 20' height.  He asked the Englert's how this is achieved on a sign post that is only 16' high and from a building fixture that is only 12' high.        Stephen said his brother covered this with the electrical engineer, and specified the calculations were to be figured at 16' height for the building a 20' or lower height for the pole. Les Mangus said the lower height does not project out foot-candles as far.

 

Charley Lewis asked to see the sample of the siding to be used on the restaurant. Wanda presented a sample of the 12" lap siding building will be covered in and said that it would be painted white.

 

Gary Israel asked if the 3 windows would remain on the front of the building and if they would take out the bay window?          Stephen said that they would.

 

Charley Lewis said that at the last meeting Shawn King was concerned about the Winter Gem Boxwood plants. Stephen said the Boxwood grows into a nice privet hedge and stays green year round.

 

Doug Allison asked about the height of the Boxwoods. Les Mangus said they grow to 6' tall and 6' wide.

 

Doug Allison asked about changing the material on the ground around the sign. Wanda said it would be planted with grass.

 

Charley Lewis said this proposal is better than what was submitted at the last meeting; however she still thinks this Mexican restaurant will look like a house with windows and awnings. She said she did not feel the authenticity has been achieved yet.

 

Doug Allison asked if the shingles on the roof are green.

 

Gary Israel suggested using red awnings to make it more authentic Mexican style.

 

Gary Israel asked if all the awnings could be connected, which would make this have more of a business-like appearance. Stephen said they could not because of the design of the roof.

 

Gary Israel asked about the significance of the blue awning. Stephen said it was because he has already purchased the awning materials at significant savings. Charley Lewis asked why the materials were purchased without obtaining approval first. Stephen said it was a good deal and that he could sell the materials if the application was denied.

 

Charley Lewis stated people are attending City Council meetings asking for approval for things because they have already spent the money for the materials. She said the Council is trying to teach the community not to expect approval for something after the money has been spent. She further cautioned the Englert's that good deals aren't so good if they are not approved.

 

Stephen Englert said he hopes this restaurant does well so he is able to bulldoze it and put in a real restaurant building. 

 

Gary Israel asked how the name of the restaurant would be put on the awning. Wanda said that it would be sewn onto the canvas material.

 

Charley Lewis asked Les if all the requirements have been met for staff. He said that he is satisfied with the documents.

 

Charles Malcom made a motion to accept the site plan for Santa Maria's Mexican Restaurant as presented. Gary Israel seconded the motion. Gary Israel commented the committee is not here to dictate every specific color for an applicant, only to make recommendations to help businesses succeed. He further said he hopes the restaurant is successful and that in the future changes are made to create a more authentic Mexican exterior on the building. Motion carried 4/0.

SP-2003-09 Review the Revised Site Plan for Santa Maria's Mexican Restaurant at 300 E. 21st.

 

 

Member Items: Doug Allison was concerned about the minutes of the previous meeting requesting an applicant to submit certain documents and having them brought to the meeting for review. He does not feel this is enough time for the committee to study the plans. Les Mangus said he could make a policy change if that is what the members want.

 

Charley Lewis said Kevin Dreiling had real problems with this plan and she wondered if approval for this application should have waited until all the members were present.

 

Jeff Bridges said these kinds of issues would come up when the applicants are new at the process learning the procedure, and are expected to be held to a lesser standard than professional architects. He stated the committee should still require sufficient time to review the plans submitted before making decisions.

 

Gary Israel asked about the final decision for the Golf Course Clubhouse. Les Mangus said it would be tan with green and the cap on the stone will be burgundy, and the outdoor sconces will be painted burgundy.

 

Jeff Bridges stated the Mayor requested the Real Estate Valuation Components information be included in the Site Plan Committee packets for review. 

Member Items

 

 

A motion was made by Charley Lewis, seconded by Charles Malcom, to adjourn the meeting at 6:45 p.m.  Motion carried 4/0.

Adjournment

 

 

 

Respectfully Submitted by

 

 

______________________

Deborah Carroll

Administrative Secretary

 

Approved this 7th day of October 2003 by the Site Plan Review Committee, City of Andover.