CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

APRIL 2, 2002

The Site Plan Review Committee met April 2, 2002 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Members in attendance were Shawn King, Charles Malcom and Charley Lewis, Doug Allison, Gary Israel, and Larry Crouse. Also in attendance were Jeff Bridges, City Clerk/Administrator, Les Mangus, Zoning Administrator, and Wilma Stoltz, Administrative Secretary

The meeting was called to order by Chairman Doug Allison at 6:02 p.m.

Call to order

Review of the minutes of the March 5, 2002.  Motion by Charley Lewis to approve the minutes as presented.  Gary Israel seconded the motion.  Motion carried 5-0.

Review of the minutes of the March 5, 2002

Staff communications and reports.  None

SP-2002-04:  Review the Site Plan for the Heart Strings warehouse at  221 E. Commerce Street.  Cliff Williams and LouAnn Moore presented information on the proposed project.  Mr. Williams has bought the building for a warehouse.  It is 225' x 60' with a 35' x 40' freezer.  Mr. Williams told the committee he wanted to start fast before his busy season starts in August and would be hiring up to 8-10 people.  Mr. Williams said 60' would face the street with the 100' x 150' dock facing Andover Road.

Les Mangus asked Mr. Williams if he was planning on putting a sign up.  Mr. Williams stated that he was not looking at putting a sign up to start with and maybe next year after the company gets up and growing.  Mr. Williams said it was a warehouse and would have no walk-ins. 

Gary Israel asked Mr. Williams what the area on the eastside of the building was.  Mr. Williams told the committee it was compacted gravel and would be putting the extra pallets they had back there.  There would be a 6 ft cedar fence.

Les Mangus asked Mr. Williams what the freezer was going to look like.  Mr. Williams said it would have 15' sidewall with a slope roof attached to the building.  Mr. Williams said it would be 6" thick walls with a white finish. 

Les Mangus asked about the drainage ditch on the neighbor's lot.  The ditch is about 4' deep.  Mr. Williams said that it did not show on the plans but they could put trees along the ditch for aesthetic purposes.

Doug Allison asked Mr. Williams what type of system was going to be used for heating and air-conditioning.  Mr. Williams told him that he was going to use gas suspended heaters.

Larry Crouse arrived at 6:30 p.m.

Doug Allison asked where the trash enclosed area was going to be put.  Mr. Williams was planning on putting the trash on the backside of building by the truck ramp.

Doug Allison asked Mr. Williams what the large overhead door on the west elevation was.  Mr. Williams stated that would be where the warehouse foreman's office would be.  The doors could also be used if fork lifter was needed for that area.

Mr. Williams said the parapet on the building and the downspouts, and gutters, would be a blue with the main body being a light stone color.

Larry Crouse asked what Mr. Williams was planning on doing for landscaping as nothing shows on the drawing.  Mr. Williams said he was not planning on doing any planting until next spring.  Mr. Crouse told Mr. Williams that it needed to be set up for irrigation and specs for planting as that is what approved by the Site Plan Review Committee.

Doug Allison made a comment that it was a difficult situation as some things are going to be done that are not shown on the drawing.  Mr. Allison made a list for Mr. Williams to change on the drawing and bring back to the May Site Plan Review Committee meeting:

1.      Correct lighting issue.

2.      Identify fence material on east side of building.

3.      Identify paved surfaces and lawn surfaces.

4.      Show berms on north side in front of the building.

5.      Verify accuracy of the location of the drainage ditch and coordinate the location of the turn around for trucks.

6.       Landscape west side with trees.

7.      Parapet location needs to be defined.

8.       Detailed landscape plan and irrigation.

9.      West elevation with down spouts needs to be clarified

10.  Identify and locate the HVAC equipment.

11.  Need all four elevations shown on drawing.

12.  Show where the trash enclosure is located.

13.  Define entry area.

14. North elevation style needs to tie in with West elevation.
15. Needs to be more unified.

                                                                                                           West elevation needs to be shown accurately on the drawing.                                                                                                                         

SP-2002-04  Review the Site Plan for the Heart Strings warehouse at  221 E. Commerce Street. 

SP-2002-05:  Review the sketch plan for Sports Tradein.com at 1322 E. US Hwy 54.  Scott Martin and Jim Foulston, the builder, presented information on the proposed project.  Mr. Martin said the warehouse would be an internet service and the products would be stored here and shipped out. 

Larry Crouse asked Mr. Martin what his proposed plans were for planting.   Mr. Martin replied he was there for suggestions.  Larry Crouse told him that Australian Pine would be better than Scotch Pines, as Scotch Pines are all getting infected with a disease.  Mr. Crouse told Mr. Martin that Bermuda grass would work well in that area and that he would have to have some type of irrigation for the plants.

Mr. Martin told the committee that the trash would be placed at the NW corner of the parking lot. 

Mr. Martin explained the lighting plan.  There will be wall packs on the building.  Les Mangus told him that poles would probably have to be put in the parking lot for more lighting.

Mr. Martin was told to bring the Final Set of Plans to the May Site Plan Review Committee.

SP-2002-05:  Review the sketch plan for Sports Tradein.com at 1322 E. US Hwy 54. 

Member items.  Larry Crouse reported to the committee that he would be staying on the Site Plan Committee.

Doug Allison asked if anything was being done to fill the position of another person for the Site Plan Committee.  Jeff Bridges told him yes.

Member items. 

Motion to adjourn.  Motion was made by Shawn King to adjourn.  Gary Israel seconded the motion.  There was no discussion.  The motion carried 6-0.

The meeting adjourned at 8:01 p.m.