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CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

February 6, 2001

 

The Site Plan Review Committee met for a regular meeting on February 6, 2001, at 6:00 p.m.  Members in attendance were Joe Freeman, Don Kimble, Larry Crouse, Charles Malcom, Doug Allison, Shawn King and Gary Israel.  Also in attendance were Les Mangus, Zoning Administrator, Jeff Bridges, City Clerk/Administrator and Pam Johnson, Administrative Secretary.

 

 

 

The meeting was called to order by Joe Freeman at 6:00 p.m.

Call to order

 

 

Review of the minutes of January 2, 2001. Motion by Charles Malcom to approve the minutes as written.  Shawn King seconded the motion.   Motion carried 7-0.

Review of the minutes of January 2, 2001

 

 

Communications and staff reports:  None.

Communications and staff reports: 

 

 

SP-2000-1 Review of the Site Plan for the Weatherstone Place Office Complex at 742 N. Andover Road.  Don Folger, the architect and agent for the applicant, Brian Lagaly, presented information.   Mr. Folger stated that there is an existing parking lot at this location that the applicant is working around.  The applicant is going to add additional parking west of the existing parking and will utilize the current entrance.   The proposed buildings will be on the north side of the parking lot for Phase 1.  Phase II will add an addition to the proposed building and possibly another building on the east side of the parking lot.  The building is to be faced with brick and stucco and a “Heritage” type shingle.  This will be typical store front property.  Mr. Lagaly has built similar property in Wichita on the West side and they are very popular. 

 

Mr. Folger stated that the applicant will be adding to the existing landscaping.  The rear of the buildings will be lap siding with additional landscaping to buffer from Crescent Lakes Drive.  Mr. Folger showed the Committee a sample of the Heritage series asphalt shingles, the “Southern Hills” brick and an off white color sample for the painting of the lap siding and stucco accents. 

 

Gary Israel stated he is concerned with the view of the back of the building when you are heading south on Andover Road and turning onto Crescent Lakes Drive.  There is a lot of siding.  He asked if the applicant had thought of a brick veneer on the rear of the building.  Brian Lagaly stated he feels there is enough variation, he doesn’t see how this would dress the rear up.  Mr. Lagaly stated the brick would make it difficult to remodel or change in the rear of the building.  Mr. Folger stated he would rather see additional landscaping and try to make the existing improvements work.  Charles Malcom feels the landscaping would take care of the rear of the building. 

 

Joe Freeman stated he likes what he sees, great architectural details but the rear is bare.  He thinks the sided wall will show even with landscaping in the winter and the rear of the building will be bare.  Mr. Folger stated they would work with the landscaper to make sure it was not all bare in the winter. 

 

Don Kimble has the same concerns and stated some examples in which the Site Plan Review Committee addressed similar concerns, which included the new Ace Hardware and the Goodwill.  Mr. Kimble feels the wall should be all brick.  He wanted the Committee to realize that from Crescent Lakes Drive people will look up a 4’-5’ slope to the building.

 

 Doug Allison stated he has the same concerns.  Mr. Allison asked about the mechanical system placement.  Mr. Folger stated the systems will be on the back side and will be screened with landscaping materials but doesn’t feel this would be healthy for the landscaping.  Mr. Allison asked what the lap siding material was made of.  Mr. Lagaly stated it was Hardy One concrete siding.  Doug Allison asked about how water will drain.  Mr. Folger stated that they will create a ditch to move the water south into the drainage easement.  Mr. Allison asked if this property generally drains to the south.  Mr. Folger said yes. 

 

Larry Crouse stated there is no mention of an irrigation system.  Mr. Folger stated there will be an irrigation system.  Larry Crouse commented that the Blue Rug Juniper placed around the burning bushes are only one gallon size.  He likes the design but with the exposed site he feels a two-gallon size would be better.  Mr. Crouse stated that the Committee usually requires a 3-gallon size but would go for two gallon.  He feels the plant selection is good.  Mr. Crouse also stated the plantings could be done around the mechanical pads but just push them farther from the pads.  Mr. Crouse stated the plants at the southwest entrance would be exposed and he would like to see 2-gallon sizes here.  Mr. Crouse asked if there is to be turf on the north side and maintained.  Mr. Folger said yes.

 

Les Mangus stated that Jeff Bridges asked about lights at the back doors of the building.  Mr. Lagaly stated that they will use down shaded wall packs between the doors.  Mr. Lagaly also stated that he doesn’t feel that any brick or stucco wall will make a difference in the rear of the building.  He stated that the air conditioning units will be 3’ tall and 3’ square and all spread out and won’t even be noticed.  Don Kimble suggested taking the brick as a wanes coat with stucco above it along the north side.

 

Charles Malcom stated he likes the pitched roof and also feels that by the time the property is landscaped a lot of the rear of the building won’t be seen.  The rear of the building will look like the majority of the houses in the area. 

 

Mr. Lagaly stated that if he has to change a back door out, the brick or stucco will be changed and patched and won’t look as good as when it is new, it will always look worse after a change.

 

Shawn King asked what the material for the rear of the building is made of.  Mr. Laglay stated it is to be concrete siding. 

 

Joe Freeman recapped the conversation thus far with the following list of comments:

1.  Need to show irrigation on the drawings.

2.  Blue Rug Juniper must be a minimum of 2-gallon size.

3.  Lights on the north side of the building, factor into the lighting plan and show foot candle values. 4.  North elevation has a big issue concerning the appearance.  The concern is how it will look on Crescent Lakes Drive as this is the only way a lot of people will see the building. 

 

Mr. Lagaly stated that shrubs shown are pretty much the minimum and would like to do more than is shown and he likes to do smaller and more plantings.

 

Larry Crouse stated this is poor landscaping, one should plan for the mature size, there is less maintenance on fewer plants and the plants will be healthier. 

 

Les Mangus stated that the sign drawing he has is yellow and black, the Committee got black and white drawings.  Mr. Mangus asked what the color of the sign would be.  Mr. Lagaly stated the sign colors will match the building colors and he will leave the letters up to the individual tenants.

 

Motion was made by Charles Malcom to accept the site plan with the following additions with Shawn King seconding the motion:

1.  Irrigation system to be noted on plans.

2.  Lighting on the north exposure shown and light values shown on the plan.

 

Vote was 2-5, with Charles Malcom and Shawn King voting aye, the rest of the Committee voted nay.  Motion was defeated.

 

After additional discussion, motion was made by Don Kimble to approve the site plan with the following conditions:

1.  The north wall of rear elevation is to be full height brick in the recessed areas.

2.  The Blue Rug Junipers are to be a 2-gallon minimum planting size.

3.  Lighting on the north wall be shown on the plan and light values be shown on the plan.

4.  Note the irrigation system on the plans.

 

Larry Crouse seconded the motion.  Motion carried 7-0.

SP-2000-1 Review of the Site Plan for the Weatherstone Place Office Complex at 742 N. Andover Road. 

 

 

SP-2001-01 Review the Site Plan for the Village Crossing Professional Center at 215 S. Andover Road.  Don Kimble stepped down from the Site Plan Review Committee at 6:50 p.m. to become the architect for the applicant.  Mr. Kimble stated that there is an 8’ concrete fence around the rear or west side of the property that was required by the Planning Commission.  Mr. Kimble stated that this property is zoned B-1 and B-2.  The area zoned B-1 is the area he is working on.  He stated that the trees along the full length of this property have been there as long as he has lived in Andover, which is 20 years.  He stated that when he spoke to Les Mangus, Mr. Mangus stated that water overtops and flows across this property and Andover Road in major storms.  Mr. Kimble stated that the lots will have to be filled 2 ½’ and that the trees on Andover Road cannot be saved.

 

Mr. Kimble stated that the proposed building will be brick with stone corner and column accents.  Mr. Kimble stated that where the concrete fence ends on the north side of the property, his client will continue with a 6’ wrought iron fence and make it very nice looking.  Mr. Kimble stated that as you look at the site plan and floor plans, please know that the owner wants to build the building as he can afford, in phases.  The proposed future expansion will be a slab on grade at the same level.  Mr. Kimble stated the owner will do the shrubs and sidewalks on the front (east) side of the property but no landscaping will be done on the future expansion area.  There will be lawn on the future expansion area.

 

Mr. Kimble stated that the condensation units will be on the north wall outside of the building which will be screened by an 8’ concrete fence and will not be visible from Andover Road.

 

Mr. Kimble stated the sign will be brick to match the building with a gold frame, the individual signs are to be polished brass with black letters. 

 

Mr. Kimble stated that Baughman Company is working on the design of the grading.  Mr. Kimble stated that the grading plan does not address the off site drainage from the north.  It also does not reflect the finished floor and parking lot elevations for the office building directly to the north of this project. 

 

Mr. Kimble asked Mr. Mangus if he had heard from Baughman Company on this yet.  Mr. Mangus stated that he has not, however Baughman Company will address this on the final plans. 

 

Chairman Freeman asked Mr. Mangus if the final drainage will go before the Subdivision Committee or Planning Commission before it is approved.

 

Mr. Mangus stated that the drainage and grading will be required prior to approval of the final plan by the Planning Commission.  Mr. Mangus stated this is not an insurmountable problem but will be done before the final is accepted.

 

Mr. Mangus stated that the condensing units are approximately 3’ and will be put on a 4’ sidewalk on the north sidewalk.  Mr. Mangus stated that this would make the sidewalk unusable as a sidewalk. 

 

Gary Israel asked about east elevation.  He asked if the east elevation was brick veneer, and is that the wall where the future expansion would be. Mr. Kimble stated that was correct.  Mr. Israel asked if there are some doors on that elevation.  Mr. Kimble stated there are not.  Mr. Kimble stated there are 2 doors on the north elevation and the user of the building and the staff will come from the parking into that door.  Mr. Israel asked if the east elevation was just a brick wall with no windows.  Mr. Kimble stated there are no windows.  His client chose to make the whole building brick as this could become an interior wall of the future expansion. 

 

Chairman Freeman asked for comments.  Charles Malcom had none.  Shawn King had none. 

 

Chairman Freeman asked how many brick pavers would be used in the southeast area during Phase 1.  Mr. Kimble stated that none would be used in Phase 1, just hard surface paving and the sidewalk and the plantings will be put in.  

 

Larry Crouse asked if there was a potential for a lake in the future expansion area.  Mr. Kimble stated that there is positive drainage from this site, the yard will have drainage and he will make sure Baughman Company does this. 

 

Chairman Freeman asked if the 8’ concrete fence was allowed in this zoning.  Mr. Kimble stated yes, and that this was a condition required by the Planning Commission. 

 

Charles Malcom asked if there could be more landscaping on the east wall.  Larry Crouse stated he agreed since there was no timetable for the expansion.  He suggested that perhaps a vine up the east wall until the expansion is done.  Mr. Crouse also likes the choice of plantings.

 

Doug Allison asked if there would be brick pavers on the southeast corner in Phase 1.  Mr. Kimble stated it would.  Mr. Allison asked if this was a 8’ masonry fence as the drawings are showing a 6’ fence.  Mr. Kimble stated that the fences are labeled 6’ and should be 8’.  The wrought iron fence will be 6’.  Mr. Allison asked if this will set the standard for the rest of the property.  Mr. Kimble believes this will set the tone as this is what the current owner/developer wants for this area.  Doug Allison asked if the condensing units would be in the rear.  Mr. Kimble stated that the south side of the building is the entry, the future development is on the east side, the west side has a large window well for the window in the lower level and that just left the north side for the condensing units. 

 

Chairman Freeman stated that Charles Malcom had a good point with the landscaping on the east wall.  He feels this needs some type of landscaping on that big chunk of brick.  Mr. Kimble stated that they could take 3 plantings set to go near the 8’ wall and put them toward the north side of the east wall, the two Black Hill Spruce and one Red Maple variety.  The trees could be moved back to the 8’ concrete wall when the expansion happens. 

 

Les Mangus suggested a large window in the east elevation.  Mr. Kimble did not feel that would work.  Doug Allison felt the grouping of trees in the north corner of the east elevation would work.  Larry Crouse feels the Red Maple should be left out of this grouping. 

 

Chairman Freeman asked if there were any members of the public to be heard.  There were none.

 

Motion was made by Gary Israel to approve the site plan with the following conditions:

1.    Within 6 months of the temporary certificate of occupancy for this building if the future expansion has not started, add additional landscaping of two Black Hill Spruces in the north corner of the east wall.

2.  Grading plan be submitted and approved by City Staff.

Larry Crouse seconded the motion.  Motion was approved 7-0.

 

Don Kimble rejoined the Site Plan Review Committee at 7:15 p.m.

SP-2001-01 Review the Site Plan for the Village Crossing Professional Center at 215 S. Andover Road. 

 

 

Member Items.  Gary Israel asked about all the portable signs cropping up all over and when the ordinance will go into effect to eliminate the signs.  City staff stated the ordinance will go into effect in September, 2001.  Gary Israel also asked about the metal decorative items at Papa Johns.  Les Mangus stated there has been no resolution.

Member Items

 

 

Motion to adjourn. 

 

Motion to adjourn made by Charles Malcom seconded by Shawn King.  Motion was approved 7-0.  Meeting adjourned at 7:16 p.m.

Motion to adjourn

 

 

The motion to adjourn was made by Joe Freeman.  Charles Malcom seconded motion.  Motion carried 6-0.

 

The meeting was adjourned at 6:30 p.m.

Adjournment