CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE and

PARK PLANNING COMMITTEE

JULY 3, 2001

The Site Plan Review Committee met for a regular meeting on July 3, 2001; at 6:00 p.m. Members in attendance were Joe Freeman, Don Kimble, Charles Malcom, Doug Allison, Shawn King and Gary Israel. Larry Crouse was absent. Also in attendance were Jeff Bridges, City Clerk/Administrator, les Mangus, Zoning Administrator and Pam Johnson, Administrative Secretary. City Council Liaison Don Eilert was also in attendance.

The meeting was called to order by Joe Freeman at 6:00 p.m.

Call to order

Review of the minutes of June 5, 2001.

Motion by Joe Freeman to approve the minutes as written. Charles Malcom seconded the motion. Motion carried 5/0.

Review of the minutes of June 5, 2001.

Communications and staff reports:  Les Mangus stated that Fire Chief McFadden has some comments for the Site Plan Review Committee. Chairman Freeman asked if he would mind waiting until after the review of the Site Plan for Lyon Automotive. Chief McFadden stated he would be glad to wait.

Communications and staff reports

SP-2000-07: Review of the Site Plan for Lyon Automotive at 1304 E. US Hwy. 54. Doug Allison stepped down as a Site Plan Review Committee member in order to present information on behalf of the applicant. Mr. Allison is from the firm Wilson Darnell and Mann. Mr. Allison stated that the Committee was concerned, at the last meeting with the south elevation of the building and the applicant has revised their plans to reflect this concern. The changes will allow the new building to conform to the looks of the existing house.

Mr. Allison stated there are 3 stone pilasters on the south elevation with stone to match the exterior of the existing house. Mr. Allison also stated that there is a wood framed canopy structure with roof materials to match the existing house’s roof.

Mr. Allison asked the Committee if they would consider a change to what was shown at the previous meeting regarding the north property line. At the last meeting a 6’ cedar fence was proposed. Mr. Allison asked if the Committee would consider screening with additional trees, as there are numerous deciduous trees already there. He suggested that the applicant be permitted to infill with evergreen trees.

Chairman Freeman stated there had been a lot of discussion at the previous meeting and asked the committee members for their comments. Gary Israel had no questions, neither did Shawn King.

Charles Malcom made a motion to accept this proposal as presented with screening being evergreens plantings instead of cedar fence. Don Kimble seconded the motion.

Gary Israel asked if the Austrian Pines on the east had enough room. Mr. Allison stated they did.

Motion carried 5/0.

SP-2000-07: Review of the Site Plan for Lyon Automotive at 1304 E. US Hwy. 54.

Charles Malcom left the meeting at 6:06 p.m.

Doug Allison rejoined the Committee at 6:07 p.m.

Fire Chief McFadden, 703 Dublin Drive, Andover, addressed the Site Plan Review Committee. Chief McFadden stated that the department is in the process of flow testing the fire hydrants for IFO ratings. Chief McFadden presented photos of a fire hydrant at Taco Bell. He stated that the problem with the fire hydrant at the Taco Bell location in Andover crossing is the amount of mulch and thorny plant materials built up around the hydrant. He stated there is no clearance for his equipment. He stated that the Committee has done a wonderful job with required landscaping at this location but as the committee could see in the picture, the hydrant is nearly impossible to see, which is great from a Site Plan standpoint but not so great from a fireman’s standpoint. Chief McFadden also started that the testing they do will was h the chips away from the area.

Chief McFadden also wanted to address the issue of wood chips. He stated that citizens are discarding smoking materials into the chips, which will burn. The Site Plan Review Committee is requiring chips near the buildings and he is concerned with a possible building fire and wants the Site Plan Review Committee to be aware of a potential problem. Chairman Freeman stated that creating a hazard is the last thing the Committee wants to do and he appreciates this being brought to the Committee’s attention.

Don Kimble stated that he feels this issue could be solved at this meeting. Mr. Kimble suggested that there be a requirement showing the location of the fire hydrants on the Site Plan. He also suggested a guideline of 5’ or 6’ radius clearance around a fire hydrant. Mr. Kimble stated that as far as ground cover we have 3 options, wood, grass, or rock. Mr. Kimble stated that the applicant tells us what they are putting in. He stated that we could put in our guidelines that no woodchips within 25’ of any entryway.

Les Mangus stated that Larry Crouse asks for chips because rock and gravel are too hot for plants. Les Mangus stated that he will talk to Larry and see if he has an alternative. Chief McFadden stated that the problem is with the Cypress mulch, which is stringy and light.

Shawn King asked the Chief how much clearance he needs around the fire hydrant. Chief stated 2’ to 2 ½’ would work fine. He stated that the committee might want to specify concrete around the fire hydrant as the water pressure can do a lot of harm around the hydrant. He stated that most of the hydrants in Andover have grass around them.

Shawn King asked who is responsible to remove the material from around the hydrant. Les Mangus stated that the city staff would start with the property owner.

Chairman Freeman made a motion that the staff include, in the Site Plan Review information, grass or hard surface only within 3’ radius of a fire hydrant.

Staff is directed to contact property owners to prune or trim landscaping to expose fire hydrants. Gary Israel seconded the motion. Motion carried 5/0.

Fire Chief McFadden

Member items: Don Kimble stated that there is still no trash enclosure around the dumpsters at the 21^st Street Presto convenience store. He also stated that the evergreens the committee required at the south side of the trash enclosure at the presto on Central have died. Don Kimble asked Les Mangus if there was no enforcement procedure what could be done. Mr. Mangus stated the City could take the applicant to municipal court.

Mayor Bush presented a plaque to Chairman Freeman in appreciation of his hard work and dedication to the City of Andover serving on the Site Plan Review Committee. The other members of the committee also thanked him for his service.

Member items:

Motion was made by Gary Israel to adjourn. Joe Freeman seconded the motion. There was no discussion. The motion carried 5/0.

The meeting adjourned at 6:32 p.m.

Adjourn