CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

August 7, 2001

The Site Plan Review Committee met for a regular meeting on August 7, 2001, at 6:00 p.m.  Members in attendance were Don Kimble, Charles Malcom, Doug Allison, Shawn King and Gary Israel.  Larry Crouse was absent.  Also in attendance were Jeff Bridges, City Clerk/Administrator, Les Mangus, Zoning Administrator and Pam Johnson, Administrative Secretary.

The meeting was called to order by Doug Allison at 6:00 p.m.

Charles Malcom made a motion to nominate Doug Allison as the Committee Chairman.  Gary Israel seconded the motion. 

Don Kimble made a motion that the nominations cease.  Charles Malcom seconded the motion.

The first motion carried 4-0 with one abstention, which was Doug Allison.  The second motion carried 4-0 with one abstention, which was Doug Allison.

Doug Allison accepted the position as Chairman.

Call to order

Review of the minutes of July 3, 2001.

Motion by Doug Allison to approve the minutes with the word indigenous changed to deciduous in the first paragraph of page 2 changed. Gary Israel seconded the motion.   Motion carried 5-0.

Review of the minutes of July 3, 2001

City Council liaison Ben Lawrence arrived at 6:10 p.m.

Communications and staff reports:  Les Mangus stated that the results of a survey sent out regarding the Site Plan Review Committee was in this packet, along with a bar graph of the results prepared by Councilman McFadden.  Mr. Mangus stated that surveys that were received since Monday were on the desk when the Committee arrived, and that these surveys are not included in the results graph. Mr. Mangus stated that the results of the survey were much more favorable than expected.  He stated that the majority of the negative comments were regarding communication of Committee expectations with applicants. 

Mr. Mangus commented that the survey indicated some guidelines are needed, but not prescriptive standards.  Gary Israel stated that there are no two buildings in town that look alike, and he looked at that because of comments that the Committee is operating from personal opinions.  He felt that if that were true all the buildings would look the same. 

Mr. Israel stated that all the buildings are different, as are their materials.  Mr. Israel stated he saw a lot of positive comments in the survey.  Mr. Mangus asked if any members had comments of suggestions.  There was general discussion about the surveys and the bar graph. 

There was no action to be taken on this item. 

Communications and staff reports

SP-2000-12:  Review the Revised Site Landscape Plan for Knorr Enterprises Office at 320 W. Central.  Mr. Mangus stated the applicant and the architect were unable to attend the meeting.  Mr. Mangus stated that he had asked the applicant to submit this revision because there were changes made during the construction of the facility.  Mr. Mangus stated that the letter from the architect explains the changes, which is the Red bud trees are hard to find and the landscape contractor substituted Chanticleer Pear for these trees.  The architect stated that the Blue Spruce trees were deleted because of drainage and utility conflicts and the narrow space they were to left to grow in.   Mr. Mangus stated that the applicant also added a window well in one area and that pushed the plantings away from the building. 

Motion was made by Don Kimble to approve the revised landscape plan as presented. Charles Malcom seconded the motion.  The motion carried 5-0.

SP-2000-12:  Review the Revised Site Landscape Plan for Knorr Enterprises Office at 320 W. Central. 

SP-2001-05:  Review the Preliminary Site Plan for Countryside Pet Resort at 1936 N. Andover Road.  David Whetstone presented information on behalf of Dr. Cedarburg, the applicant.  Mr. Whetstone stated that they are proposing a free standing building separate from the present building.  This will be a dog and cat boarding facility with runs, cat boarding room, training/day care room for evenings and weekends, boarding rooms and suites, and several exercise areas.  Gary Israel asked if there were guidelines by any organizations about the number of animals in an area and cleanliness and such.

Mr. Whetstone stated that the Animal Health Department has comprehensive guidelines they are to follow in regards to space for each animal, cleanliness, exercise, and food and water requirements.  Mr. Mangus stated that the USDA also has specifications on kennel run sizes and other items.  Mr. Mangus stated that this facility would be inspected by the USDA before it is opened and then twice a year after that.

Shawn King asked if the finish grade for the new building is the same for the existing building.  Mr. Whetstone stated he thought it was.  Don Kimble stated he did not believe it could be.  There was general discussion regarding the grade.  Mr. Mangus stated that this property is in a flood plain and will require a flood plain fill and will need to be reasonably close to the existing grade.

Shawn King asked if along the east edge of the property there will be a utility or drainage issue.  Mr. Mangus stated the applicant has an engineer working on those issues. 

Mr. Mangus stated that the special use permit for this property states this is for an indoor boarding kennel.  Mr. Whetstone stated no dogs will be left outside unattended in the runs and the outside areas will be for day care animals and exercise only. 

Shawn King stated he has concerns with the drainage and the grade on this property.  Mr. Whetstone stated that FEMA is addressing the issue with the grade and drainage.  Mr. Mangus stated that plans will be reviewed and approved for FEMA compliance prior to any work being done.

Mr. Kimble stated he has issues with the finished floor levels, retaining walls, drainage potential, code discrepancies regarding the separation of the two buildings, and the elm trees near the storage shed, but he has no problems with the aesthetics of the building.

Charles Malcom asked if the parking shown was adequate.  Mr. Mangus stated that we have no standards for this and will have to trust the owner and architect to provide adequate parking.  Mr. Whetstone stated they have addressed this issue and feel they will be providing adequate parking.  Shawn King asked if the asphalt parking lot would be curbed.  Mr. Whetstone stated that he believes it is but he will make sure it is addressed.

Gary Israel stated that the signage will probably be changed and that will also need to be brought in front of the Site Plan Review Committee.

No action was required as this was a preliminary site plan review.

SP-2001-05:  Review the Preliminary Site Plan for Countryside Pet Resort at 1936 N. Andover Road. 

SP-2001-01:  Review the Revised Village Crossing Professional Center site plan at 215 S. Andover Road.  Don Kimble stepped down from the Site Plan Review Committee at 6:52 p.m. in order to present information on behalf of the applicant.  Mr. Kimble stated that the site plan for this project has already been approved with a condition that the staff was satisfied with the site grading plan.  Mr. Kimble stated there have been some delays but he believes that Mr. Mangus received a site grading plan earlier today.  Mr. Kimble stated that this parcel is part of a whole parcel and the engineer noticed there is a significant amount of water draining to this property.  Mr. Kimble had placed an 8’ masonry wall on the rear property line earlier and desires to move the wall to 3’ from the back of the curb.  He stated it has been moved 17’ so the engineers would have enough space for a proper drainage swale for this whole parcel.  The change is to show the Committee the new location for the wall and he is asking for a change in the plantings.   He had 20’ for plantings and now will only have 3’.  He has substituted Boston Ivy, pampas grass, and lilac bushes.   There was general discussion about the type of ivy chosen. 

Gary Israel asked if heat will be a problem in 3’ of area.  Mr. Kimble stated that this will be completely irrigated and will not receive full sun where the plantings are located.  

Gary Israel asked who will do the maintenance on the swale.  Mr. Kimble stated his client currently does the maintenance and will continue to do the maintenance.  Mr. Kimble stated that the developer gave up a significant amount of land to accommodate a drainage easement.  Mr. Mangus stated that all the grading work will need to be done now to make the drainage system work

Motion was made by Charles Malcom to approve the changes as presented.  Shawn King seconded the motion. 

Gary Israel made a motion to amend the motion to allow the applicant to plant any vine or creeper if the Boston Ivy will not be appropriate for that area.  Doug Allison seconded this motion.  This motion carried 4-0. 

The original motion carried 4-0. 

Don Kimble thanked the Committee and rejoined the Site Plan Review Committee

SP-2001-01:  Review the Revised Village Crossing Professional Center site plan at 215 S. Andover Road. 

Member items.   Gary Israel asked what the City knows about Braum’s.  Mr. Bridges stated that Dean Lubber with Braum’s told the City earlier today that they are still planning on building in Andover but they do not have a time schedule at this point. 

There was then general discussion about the comments in minutes about dead plant materials and enforcement of zoning issues.  Jeff Bridges stated that these issues should be brought up to the City Council at the next joint meeting. 

There was general discussion about temporary Certificate of Occupancies and completion bonds or escrow.

Member items.   

Motion was made by Gary Israel to adjourn.  Shawn King seconded the motion.  The motion carried 5-0.

The meeting adjourned at 7:28 p.m.