CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE and

PARK PLANNING COMMITTEE

NOVEMBER 6, 2001

The Site Plan Review Committee met for a regular meeting on November 6, 2001, at 6:00 p.m.  The meeting was held at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Members in attendance were Don Kimble, Charles Malcom, Doug Allison, Larry Crouse, and Shawn King.  City Council member liaison Gary Fugit was absent. Also in attendance were Jeff Bridges, City Clerk/Administrator, Les Mangus, Zoning Administrator and Pam Johnson, Administrative Secretary.  This was a joint meeting with the Site Plan Review Committee and the Park Planning Committee.

Members of the Park Planning Committee in attendance were Ben Lawrence, John McEachern, Ralph Rust, Sharon Turner, Kate Mutch, Mike Rice and David Foster.  Chip Parker from Wilson, Darnel and Mann was in attendance as was Jim Ubert of Poe and Associates.

The meeting was called to order by Chairman Doug Allison at 6:00 p.m.

Call to order

Review the sketch plans for the new Concession/Restroom Building at the 13^th Street Sports Park.  Chip Parker with Wilson Darnel Mann presented information about the building.  He stated the building will have three covered eating areas, two serving windows and will be adjacent and east of the existing concession building.  Mr. Parker stated that the restrooms will double as FEMA 361 Storm Shelters.  Mr. Parker stated the new concession area will have air conditioning, a three basin sink and storage areas.  Mr. Parker stated the exterior would be a rough texture block face below, a polished block band and antique brick on the top half of the building.  Mr. Parker stated the building will have open canopies and sided gable ends.  Mr. Parker stated the building will have an imitation shake roof and there will be a cupola on the roof.

Mr. Parker then stated that the existing concession building will have the same exterior as the new building with some interior clean-up and painting on the inside.  Mr. Parker stated the mechanical and electrical will be updated and there will be a new pitched roof.

Sharon Turner asked if the new building will be open year around.  Mr. Parker stated it would be winterized like the existing building. 

Shawn King asked if the roofs on the buildings would be made to match.  Mr. Parker stated they would be.

Don Kimble stated there were pro’s and con’s to having doors on the restrooms. After general discussion, Mr. Parker stated that the doors are a requirement to make the restrooms FEMA 361 compliant. 

Ralph Rust stated that most of the year the building would be unlocked. Mr. Kimble stated that he would like to stress that there be plenty of security lighting and around the building.   Mr. Parker stated there were perimeter lights under the soffits and over the restroom doors.  The lighting in the building restrooms is controlled by motion sensors. 

Mr. Mangus stated that there is a project underway to do the parking lot paving and lighting, which will provide 1 foot-candle minimum lighting.

Shawn King asked what made the restrooms a storm shelter.  Mr. Parker stated that the concrete blocks are filled with rebar and grouted; there is an 8” concrete deck on top of the room that has a dual layer of steel in it.  He stated that the door frames are 14 gauge steel and the doors are triple locking steel doors. 

Sharon Turner asked how many people the shelter will hold.  Mr. Parker stated that the new building will hold a total of 70 people. 

There was general discussion about the cupola and if both buildings should have them.  After discussion, the consensus was that only the new building should have the cupola.

Motion was made by Don Kimble to approve the project as presented.  Larry Crouse seconded the motion.  The motion carried 4-1 with Shawn King in opposition.

Review the sketch plans for the new Concession/Restroom Building at the 13^th Street Sports Park. 

Review the Landscape and Entry Monument Plans for the Bicycle/Pedestrian Path Projects.  Jim Ubert with Poe and Associates presented some information on behalf of Rice and Foster.  He stated that this is a Bicycle/Pedestrian Path project; one project along 13^th Street on Andover Road to the Sports Park, the other begins at Central and Andover Road and goes to the Central Park.  Mr. Ubert stated the path designs have been approved by KDOT and this meeting is to gather input on the monuments before sending the paperwork on to KDOT.

David Foster of Rice-Foster Associates stated that he sent a memo in the packet that gives criteria for the monument design that their firm uses to come up with some ideas for the monuments and to open up dialogue regarding the monument. 

There was discussion regarding the “theme” or character of the park.  Ben Lawrence stated that the overall consensus of the Park Planning Board was a “rustic” look, with lots of natural flavor. 

Mike Rice of Rice-Foster Associates stated that this criteria is to help eliminate some things to be looked at.

David Foster stated that one of the first concerns is the size of the lettering and the size of the sign.  He stated that we should not key in on materials because that will come after wording and sizes are decided on. 

Mr. Foster stated that he has provided 4 different types of monument examples to start with.  Monument A is vertical, rustic and could be done in stone, brick, earth tone metals, or any number of things.  Mr. Foster also stated that it is essential to think where the monument will be located.  He stated there are several places to locate this but he feels the ideal location would be on the west side of the entrance in the right-of-way, but that was not practical.  There was much discussion on the location of the sign.    It was noted by Mr. Bridges that we need to be sure that KDOT will approve of the location, so that they will fund it.  Jim Ubert will check with KDOT on this. 

After much discussion Mr. Rice stated that it is very important to narrow down the wording and setting for the monument, then the materials will follow.

Mr. Foster then showed concept “D”, which is a horizontal design, possibly limestone or cast material on a base with big low boulders in the front of the sign to hide the lighting.  There was general discussion regarding this particular proposed design.

Mike Rice then showed the committees the “E” concept.  This concept is some rocks and different weather vanes and bird houses.  Mr. Rice stated we should have something unique.  Mr. Mangus stated that we should have flagpoles behind whatever we decide to do.  Mr. Rice thinks that the poles should also work for banners.

Sharon Turner asked if the monument would be childproof.  Mr. Rice stated they would be as safe as any playground. 

Mr. Mangus stated he feels the raised letters could be vandalized and climbed on.

Sharon Turner asked why there would be lights on the monument if this is a day park.  Mr. Rice stated that there will be some functions at night and people will drive by at night also.

Ben Lawrence stated he liked concept “D.”  Larry Crouse stated he liked the “D” and “B” concepts.  Don Kimble thinks the monument needs to be a showcase.  Mr. Bridges stated the monument is the entrance to a park. 

After general discussion Mr. Rice stated he heard a consensus of the committees desiring recessed lettering. 

Mr. Rice also stated that the budget is $25,000 for the monuments for both entrances. 

Charles Malcom made a motion to accept the concept of “D” and to work on using flags, banner poles and vertical poles; berm the sign to make it more prominent; and, lighting the monument.  Shawn King seconded the motion.  After discussion the motion carried 4-1 with Don Kimble in opposition.  

Mr. Rice was asked to bring refined drawings of concept “D” to the next meeting.  He stated he would.

Mike Rice asked that the committees look at concept “C” for the 13^th Street Sports Park.  He feels this is a unique monument for a unique park.  Larry Crouse asked what materials the silhouettes would be made of.  Mr. Rice stated they would be flat steel cutouts on a brick or stone base. 

Mr. Bridges had an additional suggestion for a monument and asked if we could consider a big rock with the Andover logo on it with different sports equipment around the logo. 

Sharon Turner asked where it would be located.  Mr. Foster stated the monument would be on the west side of the drive.  Mr. Rice stated the cutouts would be kids’ life size.  After general discussion it was determined that there needs to be additional work done on this concept but it is a good one.  

Chairman Allison stated we would not need a motion, but we asked Mr. Rice and Mr. Foster to bring refined conceptual plans for this monument back to the committees at their next joint meeting.  They said they would.

Review the Landscape and Entry Monument Plans for the Bicycle/Pedestrian Path Projects. 

Review the 13^th Street Sports Park Parking Area Landscape Plan.  Les Mangus presented the information for this project.  Mr. Mangus stated this project is already under construction and is expected to be complete in the spring.  Mr. Mangus is asking the committee for direction for plantings.  He stated we will use our own plants and trees from our nursery, and trees that have been moved out will be moved back.  There was general discussion about the light poles, which are 21’ high brown metal box poles.  Mr. Mangus stated there will be berms along the outside of the parking area. 

Motion was made by Larry Crouse to accept this 13^th Street Sports Park Parking Area Landscape Plan as presented.  Shawn King seconded the motion.  The motion carried 5-0.

Review the 13th Street Sports Park Parking Area Landscape Plan. 

Review the Central Park Lodge and Paving Landscape Plans.  Les Mangus presented the information for this project.  Mr. Mangus stated that the staff would do the work on this project and use materials on hand.  Mr. Mangus stated that the City is going to keep this simple to help minimize the watering and weeding. 

There was general discussion regarding the location of trees, existing and to be planted and where they are located. 

After general discussion a motion was made by Don Kimble to approve the Lodge Plan and to bring a revised plan to the next committee meeting for the Central Park Paving Landscape Plan. Larry Crouse seconded the motion.  Motion carried 5-0. 

Review the Central Park Lodge and Paving Landscape Plans. 

Communications and staff reports:   There were none.

Communications and staff reports:  

Review of the minutes of the October 2, 2001 meeting.  Motion by Don Kimble to approve the minutes as presented.  Larry Crouse seconded the motion.   Motion carried 5-0. 

Review of the minutes of the October 2, 2001 meeting. 

Member items.   Don Kimble stated there has still been no resolution to the dead trees at the Presto at the corner of Andover Road and Central.  Mr. Mangus stated that 12 letters have been sent out within the last two weeks regarding different dead vegetation on projects in the city. 

Doug Allison asked if the City Council has resolved the Site Plan Review Committee appointment issue.  Mr. Mangus stated that appointments have not yet been made for vacant seats and for the people whose terms are up.  Mr. Bridges stated that no structural changes have been made to the committee as of this time. 

After discussion, it was determined the next scheduled Site Plan Review Committee meeting would again be a joint meeting with the Park Planning Commission.  The meeting will be December 4, 2001 and will be held at the Central Park Lodge.  Dinner will be served at the meeting. 

Motion to adjourn.  Motion was made by Charles Malcom to adjourn.  Shawn King seconded the motion.  The motion carried 5-0.

The meeting adjourned at 8:15 p.m.

Motion to adjourn.