CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

January 3, 2006

MINUTES

The Site Plan Review Committee met for a regular meeting on Tuesday, January 3, 2006 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Acting Chairman David Martine called the meeting to order at 6:07 p.m. Members present were Jason Mohler, Doug Allison, Don Kimble, and Larry Crouse. Others in attendance were Les Mangus Zoning Administrator, Deborah Carroll Administrative Secretary, and Jeff Bridges City Clerk/Administrator. Member absent was Kevin Dreiling.

Call to order

Review the minutes of the Site Plan Review Committee meeting of December 6, 2005.  

Larry Crouse made a motion to approve the minutes as presented. David Martine seconded the motion. Motion carried 4/0.

Review the minutes of the Dec. 6, 2005 Site Plan Review Committee.

Communications:

Review the City Council minutes from the November 29, 2005 and December 13, 2005 meetings. The minutes were received and filed.

Review the minutes of the December 20, 2005 Planning Commission Meeting. The minutes were received and filed.

Review the Potential Residential Development Lot Report.

Communications

SP-2004-15: Review the Amended Site Plan for Express Inn located at 222 W. US Hwy. 54. Delon Johns and Joe Waugh from Confederated Builders representing the owner presented the plans.

Doug Allison arrived at the meeting at 6:08 p.m.

Don Kimble was concerned about the change in the plan from Wainscot to metal siding on the north and west sides.

David Martine asked about the landscaping on the front of the inn south of the parking area. Joe Waugh said the landscaping plan has not changed, but the lawn area has more than doubled.

Larry Crouse asked if an approved landscape plan is on file.  Les said there is one.

Don Kimble asked about the trees on the north side of the building.

Les said on the north is several groups of Capital Pear trees.

Les stated on the south side of the parking lot there are to be 4 Red Oaks, 6 Gold Junipers, 10 fountain grass, and 6 burning bushes in the lawn area.

There was discussion about changes in the parking lot and trash enclosure location.

David Martine said the landscape area will be increased by 23’ which will double the grass area. David also suggested moving the trash enclosure south of the pool.

Jason Mohler asked if the road is a dedicated right-of-way. Les said it is a joint access road agreement between adjacent properties.

Don Kimble asked if a screening fence was required between the north property line and the 2 houses to the north.

Les said the subject property is zoned for business, as is the adjacent property to the north.

Doug Allison asked if there is cross lot circulation.

Delon Johns said the road has been developed for 30 feet to the south end of the building.

David Martine asked if the previous drainage issues have been resolved. Les said yes as long as the storm sewer is built according to the approved plans.

David Martine was concerned about the north property line with the 6’ cedar fence. There was discussion about the approved plan requirement to build a 6’ fence on the property line to the future curb. Les said the fence is supposed to be built on the north and west side of the property within 10’- 15’ of the access road.

Don Kimble was concerned about the location of the trash enclosure.

Doug Allison suggested moving the trash enclosure to the south curb.

David Martine made a motion to approve the modification of this site plan with the following conditions:

1. Trash enclosure being moved to the south curb adjacent to where the number 14 is shown on the submitted plan.
2. Allow the removal of the Wainscot on the north and west elevations and replace with efis stucco, not metal siding.
3. Compliance with approved landscaping plan including fence along the north and west sides per the fence detail on the approved plan.
4. Screening of the trash enclosure with 6’ evergreens on 3 sides.
5. North and west elevations to be screened with 6’ wood fence that is 3 rail straight top in lieu of brick Wainscot on the north and west sides of the building.
6. Submit a revised set of prints with elevations (A3-R)

Larry Crouse seconded the motion. Motion carried 5/0.  

SP-2004-15: Review the Amended Site Plan for Express Inn located at 222 W. US Hwy. 54.

David Martine returned the meeting to Chairman Doug Allison.

SP-2005-33: Review the site plan for the Building Addition at the Andover Counseling Center located at 217 Ira Court. John Tasset, Project Coordinator for the property owner, presented the plan. He said this is to be a building addition to the north end of the facility. The addition is to be 800 square feet with the exterior to match the existing building. The parking spaces are adequate but will need to be remarked for ADA compliance. John Tasset said landscaping would be moved and replanted to make room for the construction. The existing sign will be moved.

There was general discussion about the resurfacing of the existing parking lot.

Don Kimble was concerned with possible damage to the mature Cedar trees on the north during construction. He also asked that the location of the gas meter be verified.

Les recalled the original approved site plan saying the existing cedar trees serve as the required screening.

David Martine made a motion to approve this site plan contingent upon a new landscape plan submittal and to include additional landscape material adjacent to the north wall of the addition. Larry Crouse seconded the motion. Discussion continued.

Don Kimble made an amendment to the motion to include the maintenance of all existing landscape screening plants during and after construction on the site. Larry Crouse seconded the amendment. Motion on the amendment carried 5/0.

David Martine restated the motion to include the amendment to approve this site plan contingent upon a new landscape plan submittal and to include addition landscape material to the front of the site, and to include the maintenance of all existing plants during and after construction on the site. Larry Crouse seconded the amended motion. Motion carried 5/0.

SP-2005-33: Review the site plan for the Building Addition at the Andover Counseling Center located at 217 Ira Court

SP-2005-34: Review the Master Plan for the Butler Community College Campus located at 715 E. 13^th Street. Jason Gish of MKEC presented the Master Plan for the 5000 Building. He said Phase 1 of this project has been reduced to accommodate the larger Phase 2.  

David Martine said this is to clarify the intent of the college for the site.

Don Kimble said Phase 1 plan does not match the as built site.

Jason Gish further explained Phase 1. There was general discussion about the pond in the east parking area. This will be a detention pond discharging east into the existing drainage channel.

Larry Crouse strongly suggested changing the Bradford Pear trees to Aristocrat variety. Jason Gish agreed.

Les Mangus said 70 feet of road dedications were previously made on the east side of the property Butler Community College does not own.

Jackie Vietti, President of Butler Community College asked if this plan would be submitted to the City Council for approval.

Jeff Bridges said this plan will be submitted for approval by the City Council and he believes this plan meets the spirit of the Special Use permit that has been submitted to the Planning Commission.

The committee then focused discussion on the proposed changes to Phase 1.

Jason Gish further discussed the intent of this plan which will be built in phases.

David Martine made a motion to approve the Concept Plan as presented.   Larry Crouse seconded the motion. Motion carried 5/0.

Don Kimble said there are only 4 existing light poles in the Phase 1 parking area and the approved plan said there will be 5. He further stated the existing islands are in different locations, and have conflicts with existing utility pedestals. .

Don Kimble suggested plantings along the west side of the building in lieu of trying to fit all the plants along the west side of the parking. He also read General Note 16: All landscape areas within landscape limits shall be hand watered until such time that an automatic irrigation system is installed in later phase.

 There was general discussion about how to install an irrigation system along the west side of Phase 1 in the planter bed after the asphalt parking was done. David Martine said it would be a drip system that would be covered by mulch.

There was discussion about plants in the islands being in conflict with existing light poles and utility pedestals. .

Larry Crouse said his objective is to break up the long wall with landscaping.  There was discussion about removing some of the parking to add landscaping. Les cautioned the members of the need for additional parking as the enrollment of the school grows.

Don Kimble said a “site section” is required?

Larry Crouse cautioned about planting choices along the hot west wall of the building.

David Martine asked for an update of the site on 21^st Street. Someone said the building has been removed and dirt will be hauled in and reseeding in the spring.

Chairman Doug Allison said there is no action to be taken on the proposed changes to Phase 1 at this time.

SP-2005-34: Review the Master Plan for the Butler Community College Campus located at 715 E. 13^th Street.

Member Items:

Doug Allison – said David Beaver is moving and will not live in the Andover Planning Area. Anyone with nominations are to contact Mayor Lawrence.

Jason Mohler- none

David Martine - none

Don Kimble - none

Larry Crouse - none

Kevin Dreiling- none

Member Items

David Martine made a motion to adjourn the meeting at 7:41 p.m.. Larry Crouse seconded the motion. Motion carried 5/0.

Respectfully Submitted by

Administrative Secretary

Approved this 7^th day of February 2006 by the Site Plan Review Committee, City of Andover.