CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

March 7, 2006

MINUTES

The Site Plan Review Committee met for a regular meeting on Tuesday, March 7, 2006 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:05 p.m. Members present were Jason Mohler, David Martine, Don Kimble, Larry Crouse, and Kevin Dreiling. Others in attendance were Les Mangus Zoning Administrator, Deborah Carroll Administrative Secretary, City Council Liaison Clark Nelson and Jeff Bridges City Clerk/Administrator. Member absent was Dora Arbuckle.

Call to order

Review the minutes of the Site Plan Review Committee meeting of February 7, 2006.

Chairman Allison asked if there were any corrections or additions to the minutes. Hearing none, he declared the minutes approved as presented.

Review the minutes of the Feb. 7, 2006 Site Plan Review Committee.

Communications:

Review the City Council minutes from the January 31, 2006 and February 14, 2006 meetings. The minutes were received and filed.

Review the minutes of the February 21, 2006 Planning Commission Meeting. The minutes were received and filed.

Review the minutes of the February 14, 2006 Subdivision Committee meeting. The minutes were received and filed.

Review the Potential Residential Development Lot Report.

Les Mangus stated Dora Arbuckle has been admitted to the hospital again and that she hopes to attend the next meeting.

Communications

SP-2006-03: Review the Preliminary Site Plan for the O’Reilly’s Auto Parts Store located at 253 N. Andover Road. Curt Allen of O’Reilly’s Real Estate Division and Ron Papay, District Manager presented the preliminary plan. Curt Allen said the property owners have applied for a zoning change on this site to accommodate a larger building. The proposal is for a 6,800 square foot building and the current zoning only allows for 5,000 square feet.

Don Kimble said on Sheet A-1, the back drive has no lighting shown on the plan. Les said that is on his comment sheet that all parking and access ways must be lighted. Curt Allen said the lighting has not been addressed yet.

6:08 p.m. Kevin Dreiling arrived at the meeting.

Don Kimble cautioned the applicant about overflow lighting into the adjacent neighborhood to the west. Les explained the lighting regulations for requirement for down shading.

Don Kimble asked for all existing and proposed fences to be shown on the elevations with their dimensions.

Don Kimble does not like trash enclosure doors to open onto 2^nd Street and requests this enclosure design to open towards the rear.

Don Kimble stated there are 90 of the same 3 gallon plant shown. He suggests dividing the variety between species for variety, color, and texture.

Larry Crouse agreed with Don Kimble about the need for variety of plantings.

Jason Mohler asked if all plants would be irrigated. Curt said yes they would. Don Kimble asked for the text to be on the landscape plan about the irrigation.

Clark Nelson asked if all the checklist comments by Les have been satisfied. Les said the applicants have been provided a copy of the checklist and comments.

There was general discussion about the property previously zoned for mini-storage. Les said he has information that the storage facility will not be built after all but the approved zoning will remain.

David Martine asked for trees to be planted along the property line to screen from the residential neighborhood. Curt said that could be done. David further suggested screening the trash enclosure with landscape.

Doug Allison said there is no west elevation shown. Doug asked about gutter and downspouts. Curt said yes it is and that the roof slope is front to back and the gutters will be on the back of the building. Doug asked if there would be a parapet wall on the rear. Curt said that is not normally done on the rear, but one could be.

Doug Allison asked about roof materials. Curt said they are using a standing seam Butler metal roof.

Les asked if the HV/AC units will be on the roof. Curt said they will be on the ground beside the trash pad. Curt said the only equipment on the roof will be a 2’ satellite dish for their communication system.

Doug Allison asked if the grading plan was acceptable to staff. Les said yes it is. Doug said the storm water in the northeast corner would get trapped in the southeast corner due to the curb and gutter. Les said it will break in the middle of the parking stalls that face Andover Road. Discussion continued about drainage. Doug asked if the water would run off onto the neighbor’s property. Les said the grading on the neighbor’s property would send the water out to Andover Road.

Les said the masonry fence intended for the property line should be moved due to existing utility line conflicts. The shopping center to the south has their fence on the 10’ easement line. Discussion continued about fencing shown on the drawing. Curt said the fence could be built outside the easement line.

Doug Allison asked if the new fencing would match the existing in size and materials. Les said it will match.

Don Kimble asked for the material samples to be placed on a presentation board for the next meeting.

No formal action was taken.

SP-2006-03: Review the Site Plan for the O’Reilly’s Auto Parts Store located at 253 N. Andover Road.

SP-2006-01: Review the Preliminary Revised Site Plan for the Andover Professional Center located at 324 W. Central.  Debie Bush property owner and John Tasset project coordinator presented the revised plans.

Debie Bush said the drawings have been revised to reflect the suggestions of the Site Plan Committee from the last meeting. She asked for feedback about the parking plan before she worked on the lighting and landscape plans. She said the proposed expansion of the building will be 55’x 40’ to the north. The revised plan shows green space added by the sign which is existing parking. The trash dumpster will stay in the existing location, but an enclosure will be constructed.

Larry Crouse asked for the minimum number of parking spaces allowed. Les said 39 are required. Les said a variance could be applied for to lower the minimum number of spaces required which costs $150 and the process takes about 45 days to complete.

Kevin Dreiling asked for the width of the parking spaces. John Tasset said they are 8 ½ feet wide.

Don Kimble said there is 48’ between the ends of the parking spaces by his calculations. Les said there is 16’ from the tail of the stripe to tail of stripe. Don said that is not even the width of 2 cars and it is not designed safely.

Doug Allison said there is not room for car #31 to get out safely.

Don Kimble was concerned about access for the trash truck to service the dumpster. John Tasset said there is a 10’ driveway adjacent to the parking that will be paved. Debie said the grass area on the east side is part of her property. Don Kimble suggested moving the entire site to the east with a 15’ one-way driveway for the trash truck access and the enclosure will open to the east. Les was concerned about the trash truck backing up so far. Discussion continued about the location of the trash enclosure. Les suggested moving it to parking spaces 33 and 34.

Don Kimble asked Debie Bush to brick the trash enclosure to match her building.

Don Kimble suggested for the forthcoming landscape plan, the plantings be larger than the minimum required with notation of the number of plants used.

Kevin Dreiling wants to see all the site plans corrected and in final form before approval.

Don Kimble asked for a color signage plan. Don also said he would like to see the rooftop mechanical boxes screened although that is not an enforceable requirement.

No formal action was taken.

SP-2006-01: Review the Preliminary Revised Site Plan for the Andover Professional Center located at 324 W. Central

Member Items:

David Martine – Was concerned about the painted wall signage used in the front windows of businesses. He thinks this should be addressed as it is out of compliance with our sign regulations for maximum allowed signage. There was general discussion about this temporary type of signage and whether a change should be made to the sign regulations. Les said this should be in the definition of “wall sign”.

Don Kimble – Was upset about the dog poop on the west side of the golf course at hole number 8. Kevin Dreiling said he would write a letter to Green Valley homeowners association to notify them of this problem.

Doug Allison - none

Jason Mohler- none

Larry Crouse - none

Kevin Dreiling- none

Dora Arbuckle- absent

Clark Nelson- none

Member Items

Hearing no objections, Chairman Doug Allison declared the meeting adjourned at 7:08 p.m.

Respectfully Submitted by

Administrative Secretary

Approved this 4^th day of April 2006 by the Site Plan Review Committee, City of Andover.