ANDOVER PLANNING COMMISSION

SUBDIVISION COMMITTEE

December 12, 2000

Minutes

The Subdivision Committee of the Andover Planning Commission was called to order by Chairman Lynn Heath at 5:37 p.m. on December 12, 2000.  Other members present were Joe Robertson, Quentin Coon and Ron Roberts.  Also present were Zoning Administrator, Les Mangus, City Clerk/Administrator, Jeff Bridges and Administrative Secretary Pam Johnson. 

Call to order

Motion to approve the minutes as presented, of the November 14, 2000 meeting was made by Joe Robertson and seconded by Ron Roberts.  Motion was approved 4-0. 

Minutes of November 14, 2000.

Goodwill Industries Addition. The applicant was not in attendance.  Chairman Lynn Heath asked Mr. Mangus if the drainage problem had been resolved.  Mr. Mangus stated he had not been sent any solution yet.  

Motion was made by Lynn Heath to send no recommendation to the Planning Commission until the resolution of the drainage issue and the relocation of the sewer.  Joe Robertson seconded the motion.  Motion carried 4-0.

Kenny Hill from Poe and Associates asked to be placed on the agenda as an additional item.  The Committee agreed to allow the additional item.

Goodwill Industries Addition.

Final P.U.D. Plan, Second Phase for Cloud City Subdivision.  Kenny Hill from Poe and Associates presented information on behalf of the developer.  Joe Robertson reminded Mr. Hill that there are to be sidewalks in Reserve A after the natural walking paths are established.  After discussion is was agreed that the developer will bear this cost.  There was a question by Jeff Bridges as to who will be responsible for this cost and others if there is a change in ownership.  Mr. Hill stated there is a general provision that deals with this, however he will change it from “Homeowners Association” to “Owners Association.”  Mr. Hill stated that the changes in the Final P.U.D. include street R-O-W changed from 66’ to 70’.

Street R-O-W on Andover Road increased from 50’ to 60.  The highway setback on Hwy 54 was changed from 110’ to 115’.  Another change included the additional complete access control on Cloud Avenue and Andover Road, 75’ in each direction.  Mr. Hill stated there is a traffic study in progress for this location.  Mr. Mangus asked how the petitions would be done if the traffic study wasn’t done.  Mr. Hill stated it could be approved subject to submitting the petitions for improvements.  There was then general discussion. 

Motion by Joe Robertson to recommend to the Planning Commission, approval of the Final P.U.D. Plan, Second Phase for Cloud City Subdivision contingent on the following items:

1.         In General Provision 11 Reserve A regarding the sidewalks, identify who is responsible for the cost of the sidewalks.

2.         In General Provision 10 change the wording from a “Homeowners Association” to “Owners Association.” 

3.         Approval is contingent upon the completion of the traffic study.

Quentin Coon seconded the motion.  Motion carried 4-0.

Final P.U.D. Plan, Second Phase for Cloud City Subdivision. 

Goodwill Industries Addition.  The representative for the applicant arrived at 5:45 p.m. and the Subdivision Committee stated it would reopen the item.  Chairman Heath stated there is no problem with the plat as presented however they are not sure how the drainage issue will be accomplished.  Russ Avey from Baughman Company gave Les Mangus a new drainage plan.  After looking it over Mr. Mangus stated that this drainage plan needs further study and discussion. 

Motion was made by Joe Robertson to rescind the motion made earlier in this meeting by the Subdivision Committee. Lynn Heath seconded the motion.  Motion carried 4-0.

Motion was made by Joe Robertson to approve the plat contingent upon satisfactory approval of the drainage plan by the Zoning and Planning Administrator.  Ron Roberts seconded the motion.  Motion carried 4-0.

Goodwill Industries Addition. 

Member items.   There were none.

Member Items

Motion to adjourn was made by Quentin Coon.  Joe Robertson seconded the motion.  Motion carried 4-0.

Meeting adjourned at 6:10 p.m.

Adjournment.