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ANDOVER PLANNING COMMISSION

SUBDIVISION COMMITTEE

May 9, 2006

Minutes

 

The Andover City Subdivision Committee met for a regular meeting on Tuesday, May 9, 2006 at 909 N. Andover Road in the Andover Civic Center.  Chairman Lynn Heath called the meeting to order at 5:35 p.m. Other members present were, Ron Roberts, Charlotte Bass and Jan Cox. Others in attendance were Director of Public Works and Community Development Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges.

Call to Order

 

 

 

Review the minutes of the April 11, 2006 Subdivision Committee.

Jan Cox asked to strike the second sentence from her statement at the bottom of page 5. She said it did not apply.

 

Ron Roberts made a motion to approve the minutes as corrected. Charlotte Bass seconded the motion. Motion carried 3/0/1 with Lynn Heath abstaining.

Review the minutes of the April 11, 2006 Subdivision Committee.

 

 

Communications:

Review the City Council minutes from the April 11, 2006 and April 25, 2006 meetings. The minutes were received and filed.

 

Review the minutes of the May 2, 2006 Site Plan Review Committee Meeting. The minutes were received and filed.

 

Review the minutes of the April 18, 2006 Planning Commission meeting. The minutes were received and filed.

 

Review the Potential Residential Development Lot Report.

 

Les Mangus said the election of officers for the Subdivision Committee will be held at the next meeting.  He also informed the committee that Charlotte Bass has submitted her resignation from both Subdivision Committee and Planning Commission.  She said she has appreciated everything she has learned from this experience.

Communications

 

 

 

Review the Serendipity Estates Final Planned Unit Development Plan.

 

From Les Mangus Memo: “The proposed Final PUD simply places the entire framework established by the Preliminary PUD in the final format. The only point of contention is the dedication of the 50 ft. minimum right-of-way with the Final PUD. The owner would like the dedication to be contingent on the public for the R/W, which in staff opinion is just another hurdle to any future road project development. Staff supports the plan with the satisfaction of the comments from the checklist.”

 

Bob Kaplan, property owner, and Russ Ewy of Baughman Co. presented the Final PUD Plan. They offered to answer questions of the committee members.

 

Russ Ewy said all but one of the comments from Les on the checklist has been corrected. He stated C.11 “Provide 50’ minimum right-of-way on 159th Street with no contingency” needs further discussion. Russ provided the committee with corrected copies of the PUD.

 

Bob Kaplan said he is making a final review of the restrictive covenant and will give it to Les soon.

 

Les said he will meet with the Fire Chief concerning the fire code for the hammerhead turnaround. Les said it is required to be a 20’ wide road.

 

Les asked Russ about providing a copy of the recorded Preliminary PUD Statement. Russ said he will fax a copy to him.

 

Russ said the hammerhead turnaround is 70’ north and south and 20’ east and west.

 

Bob Kaplan said he is reluctant to tear out his improvements (fence and monuments) at the entrance to this area until absolutely necessary for road improvements.  He said that would impair the sale of the lots if the entrance area is torn up right now. Bob is asking for the dedication of right-of-way contingent upon the expansion of 159th Street. Les Mangus said the Subdivision Regulations state “shall dedicate the minimum right-of-way” and he does not see any reason to leave that additional step in the way of a future project. Bob said he would guarantee the removal of all obstructions to the 159th Street project by a bank letter of credit, escrow account, or cash bond, whatever the City Council deems appropriate. Discussion continued about the dedication of this right-of-way.

 

Les stated any improvements in the right-of-way become the property of the public. If any project (water, sewer, etc.) comes along, all improvements are at the mercy of the construction. Bob continued to state his objections to the removal of his improvements at this time.

 

Jeff Bridges asked if there was an issue of the width of the entrance between the monuments. Discussion continued.

 

Les said if he and Bob Kaplan were both gone, it may be a problem for the next owner if this dedication is not completed now per Subdivision Regulations.

 

Ron Roberts asked if the monuments were an issue either way. Les said yes, they encroach on the 50’ right-of-way, and they restrict the 20’ access. Kaplan continued to argue his point and said fire equipment has plenty of room to access the property.

 

Russ Ewy said the contingency on the dedication will take an action of the City Council and then no future property owners of Lot 1 will be able to contest the document. Jeff said the 159th Street project is planned for 2010.

 

Ron Roberts asked if city water and sewer services would be required to the original house. Bob Kaplan said he would be petitioning the city for municipal water and sewer. Les said to file the plat, Bob would have to put up petitions or guarantees for water and sewer. There was discussion about the main lines being brought to the edge of Lot 4.

 

Ron Roberts asked if the main water line would run down the west line of 159th Street. Les said yes.

 

Bob Kaplan asked for the distance utilities would have to be run. Les said they are 600’ from the south and 900’ from the north.

 

Les asked for a copy of the contingent dedication to have reviewed by Norman Manley.

 

Ron Roberts made a motion to recommend to the Planning Commission approval of the Final PUD plan as presented conditional upon the satisfaction of staff comments. Jan Cox seconded the motion. Motion carried 4/0.

Review the Serendipity Estates Final Planned Unit Development Plan.

 

 

 

Review the Preliminary Planned Unit Development Plan of the Prairie Creek Addition.

 

From Les Mangus Memo: “The proposed plan is the development of 160 acres of single family homes, 14 acres of multi-family homes, and 4 acres of neighborhood business at the corner of Prairie Creek Rd. and 13th St. The residential plan includes the typical retention/detention ponds and a 5 acre public park site. Staff supports the plan pending the resolution of a few detailed concerns, including the extension of off-site water, sewer, and paved streets.”

 

Chris Rose of Baughman Company and agent for the applicant presented the revised plan. Chris stated reserves are being dedicated for the pipelines. Jan Cox asked who would maintain this reserve property. Chris said in this case, the homeowners association would. Walking paths and possibly some sidewalks will be built in the reserves for the neighborhood use.

 

Charlotte Bass asked about a collector street changing names in the middle. Chris said he planned to change any street names after this Subdivision Committee meeting. There was general discussion about the street names and street design. Les said in Wichita, any time a street makes a 90 degree turn it changes its name.

 

Ron Roberts was concerned about the number of monument signs shown on the plan. Chris said the space is being reserved for monument signs, but the owner intends to put signage on the wall on each side and landscaping around it to separate the entrance.

 

Lynn Heath was concerned about the intersection of Limestone and Gwenda. He said he would like to see a different design with a “T”.  Discussion continued about street design in this area. Lynn said the same concern was at the intersection of Kyle and Arrowhead. Chris said he would redo the street names to not repeat ones in existing subdivisions. Les said through traffic is being discouraged with this design. Street name discussion continued.

 

Ron Roberts said Chris did a good job with designing easements into the reserve areas. Chris said each cul-de-sac would have an entrance into the reserves.

 

Lynn Heath asked for the locations of sidewalks. Chris said they will be built on every street but cul-de-sacs. 10’ sidewalks will be built along arterial streets.

 

Jan Cox asked for a breakdown on the lot sizes. Deborah Carroll found them in the case file and supplied them to the committee members.

 

Les said he has received the drainage and utility plan but did not have time to review and forward it to the committee.

 

Chris said on Block F, there are unusually deep lots. He said they will change that by moving the street to the north a little. He said 2 lots will be taken from Chinaberry Ct. and lots 67 & 68 will be made smaller which makes the reserve larger.  Drainage will be piped along there anyway.

 

Jan Cox asked if any swales were designed in this plan. Chris said Reserve K will be in a ditch for retention. Most storm water will be carried underground.

 

Les asked about the Preliminary Utility Plan needs to be changed to run the sewer lines in the front of the properties along the streets instead of along the rear easements. Chris said that will be changed.

 

Jan Cox was concerned about the cul-de-sacs being over 500’ deep. Les stated there is nothing in the Subdivision Regulations showing where to measure from or to. Les said he has always measured along the straight away from the right-of-way intersection to the center of the cul-de-sac. Les continued to state the Street Policy was approved long after the 500’ was set as the maximum length of a cul-de-sac. PUD’s take exception to the regulation making cul-de-sacs longer and the street policy requires if they are designed longer, they must also be wider. Chris Rose said they will check this information and make them wider where necessary.

 

Chris said they are locked in with the design of Gwenda Street to line up to the street to the west.

 

Jan Cox asked about checklist comments B. 18 (Do the street R/W meet the horizontal sight distance standards on all curves) & 22 (Have the minimum curb radii standards for roadway grades been met?) and why Les thinks they do not apply.  Les said he does not have the site distances at this time.  He said he will have them for the Final PUD approval.  

 

Jan Cox asked about the uses for the reserve areas and if pools are planned for them. Chris said there will be at least 1 pool, but the owner has not decided which area to put it in. Les said there is no policy for the requirement to include pools.

 

There was general discussion about designing a round about into this subdivision. Russ Ewy said that is not planned for in this case due to the expense. Other traffic calming methods were also discussed.

 

Les said Jeff Bridges has asked for the paving of arterial streets extended for the length of this development, not cut off at the access points. Ron Roberts asked if this would be billed to both sides of the street. Les said no, a benefit district cannot be formed outside the city limits. Jan Cox asked if only half of the street would be paved. Les said no, the full width will be paved, and the full cost of this will be on the Prairie Creek developer. Jan Cox asked if the developer knows that. Les said it will be discussed along with negotiations over improvements. Les said it is okay to pave in phases along with the phases of the development.

 

Ron Roberts made a motion to recommend approval by the Planning Commission  of the Prairie Creek PUD plan as revised contingent upon:

1. Correction of street names

2. Review of cul-de-sac width

3. Reference section-twp-range in title

4. Provide utility statement

 

Charlotte Bass seconded the motion. Motion carried 4/0.

Review the Preliminary Planned Unit Development Plan of the Prairie Creek Addition.

 

 

 

Review the proposed Final PUD Plan of the Cornerstone 2nd Addition, a replat of the Cornerstone 1st Addition.

 

From Les Mangus Memo: “The proposed Cornerstone 2nd Addition Final PUD provides a better connection between the east and west halves of the Cornerstone residential property. To create more defined “neighborhoods”, and add to traffic calming, the developer proposes to place a roundabout in Cornerstone Parkway (collector street) at the future intersection of another collector street, and to eliminate one of the street crossings across the floodplain in the Cornerstone 1st Addition. The revised plan seems to create a much better flow of the collector streets without great sacrifices to keeping the houses from facing the collector streets. Staff supports the revised plan, with the satisfaction of the comments from the checklist.”

 

Jason Gish of MKEC Engineering represented the owner and presented the revised plan. Jason said all 5 comments by Les on the checklist will be corrected. Jason said the lot grading and drainage plans should be done tomorrow.

 

Lynn Heath asked what the minimum lot size will be. Jason said they will still be 70’ width by 130’+. Les said the minimum lot size is 8,500 square feet.

 

After general discussion about street names, the committee consensus was that “Fieldstone Street” should carry all the way through to the north.

 

Jan Cox asked if drainage would be carried underground. Jason said most of the rear yards will be designed that way. Jan asked if the water will be directed away from the homes. Les said most of the water will be carried from the rear yard drainage systems. Jason said the lots are graded to direct the water towards the storm sewer systems or ponds. There was discussion about the percent of grade necessary for the water to be directed appropriately. Les said this is the latest design trying to achieve rear yard drainage.

 

Ron Roberts asked about the 150 square feet for signs in the General Provisions. Les said this is allowed per the 2000 PUD and is an exception to the Zoning Regulations.

 

Ron Roberts asked if Cornerstone Parkway is still a 60’ street with no parking. Les said yes it is. Ron said that will be a problem with access to Reserve C. Discussion continued about access to the reserve areas. Ron said he wanted to see more access point to such a large lake area. Jason said the developer has been very accommodating with other issues and they would like to leave this plan as it is presented. Discussion continued about parking along Fieldstone and using the sidewalk system to access the reserves.

 

Lynn Heath asked if the weir would still be built across the lake. Jason Gish said there will be a box culvert under Cornerstone Parkway. There was discussion about the cost of building a bridge across the lake. Jason said it would be about $1,000 per foot to construct. Ron Roberts insisted on access across the lake.  Ron asked if water would be in the lake at all times. Jason said yes it will have.

 

Ron Roberts asked where the sidewalk will be built on Cornerstone Parkway. Jason said it will be along the north side.

 

Les said a 64’ wide street on Fieldstone will accommodate parking along both sides of the street. Discussion continued about street design.

 

Jan Cox asked about the length of Cobblefield Court cul-de-sac. Les stated the General Provisions of the Preliminary PUD gives exception to the length of cul-de-sacs.

 

Lynn Heath reminded Jason of the committee’s desire for parking along Fieldstone and access into the reserve. Jason said he would prefer the parking along Fieldstone and on the other cul-de-sacs because Cornerstone Parkway will carry too much traffic to expect parking on the sides.

 

Ron Roberts made a motion to approve the plan as presented with the conditions of satisfaction of staff comments and additional access into Reserve C. Jan Cox seconded the motion. Motion carried 4/0.

Review the proposed Final PUD Plan of the Cornerstone 2nd Addition, a replat of the Cornerstone 1st Addition.

 

 

 

Member Items:

Member Items

Jan Cox asked for By-laws to be researched as to the approval of the meeting minutes. Les said the Subdivision Committee does not have its own By-laws. Les said Deborah would take care of the research.

 

Charlotte Bass said she will not be attending the May Planning Commission meeting.

 

 

 

Lynn Heath made a motion to adjourn the meeting at 6:55 p.m. Ron Roberts seconded the motion. Motion carried 4/0.

Adjournment

 

 

 

Respectfully Submitted by

 

 

__________________________

Deborah Carroll

Administrative Secretary

 

Approved this 13th day of June 2006 by the Subdivision Committee, City of Andover.