ANDOVER PLANNING COMMISSION

SUBDIVISION COMMITTEE

February 13, 2001

Minutes

The Subdivision Committee of the Andover Planning Commission was called to order by Chairman Lynn Heath at 5:38 p.m. on February 13, 2001.  Other members present were Joe Robertson and Ron Roberts.  Quentin Coon was absent.  Also present were Zoning Administrator, Les Mangus, City Clerk/Administrator, Jeff Bridges and Administrative Secretary Pam Johnson. 

Call to Order

Motion to approve the minutes as presented, of the December 12, 2000 meeting was made by Joe Robertson and seconded by Ron Roberts.  Motion was approved 3-0. 

Minutes of December 13, 2000.

Review of the Final Plat for Goodwill Industries Addition. Russ Ewy of Baughman Company represented the landowner.  Mr. Ewy stated that this was in front of the Planning Commission in December and was deferred due to the lack of a drainage plan for the entire area.  The contract purchaser, Goodwill Industries, has already had their site plan contingent upon grading plans approved by the Site Plan Review Committee.  Mr. Ewy is trying to get the grading plan to match with the drainage plans for the entire piece of land.  Mr. Ewy stated that he and the Goodwill Industries engineer met with Les Mangus last week and got information needed to get this done.  Mr. Ewy stated that he has no ability to speak to the grading of this addition.  He stated there was no drawing to review for this. 

Mr. Mangus stated that he is not as concerned with the grading of this plat as he is with the drainage plan for the surrounding area.  Mr. Mangus stated there are no easements for drainage around this plat and that is a large concern.  Mr. Ewy stated that Goodwill would be responsible for the drainage from this land. 

Joe Robertson asked if Mr. Ewy’s firm was the common engineer for this project.  Mr. Ewy stated he works for Dr. Reed, the owner of the property, and who is contracting the property to Goodwill.  Mr. Ewy stated that Goodwill is to take care of their own drainage.  Under the Reed Addition Preliminary Plat proposal, which is the next item on the agenda, Baughman Company will divert the water flow on the north and south side of the Goodwill property and this will allow the Goodwill property to do their own drainage with a minimum of grade change. 

Jeff Bridges asked who will build the storm sewer and when.  Mr. Ewy stated that the storm sewer will be built as the Reed Addition is developed.  He stated there would be agreements with the property owners and the Reed Addition plat that would allow off site drainage.  Mr. Ewy thought this drainage could be accomplished with a modest swale.

Les Mangus stated that a berm at the property line and a swale to divert the waster north not northeast would be good.  This would be converted to an underground system as a condition of the Reed Addition Final Plan.  Les Mangus asked how the owner would assure the grading work would be done now.

Russ Ewy stated that there would be an off-site agreement between Dr. Howell who would grant the drainage across Dr. Reed’s property.  This would be recorded by separate document.  Les Mangus stated this approval would be contingent upon filing of Goodwill plat and would be part of the Developer’s Agreement.

Russ Ewy stated that the grading work would be done at the time of the site development.  Les Mangus stated that perhaps Dr. Reed could establish an escrow or guarantee the work would be done. 

Lynn Heath asked how close to the existing Braum’s slab Goodwill is.  Les Mangus stated that it is to be adjacent to the property line.  Goodwill paving is within 4 or 5 feet and we are not able to get Goodwill to match the Braum’s slab yet. 

Joe Robertson recapped the discussion with the following issues that need to be addressed in the plat:

1.         Howell/Reed agreement for surface drainage.

2.         Construction of surface drainage across the Howell/Reed property.

3.         Developers Agreement with Goodwill involving Dr. Reed and Dr. Howell.

4.         Goodwill grading plan problem to be solved.

Les Mangus stated that before the issuance of the building permits the temporary surface drainage for the Goodwill plat must be a part of the Developers Agreement to be constructed before the plat is filed or sufficient guarantees must be in place to assure the drainage be done. 

Motion was made by Joe Robertson to recommend approval of the Final Plat for the Goodwill Industries Addition to the Planning Commission with the following conditions:

1.         Provide a solution for the off-site drainage onto the platted property.

2.         Provide for relocation of existing sanitary sewer. 

Ron Roberts seconded the motion.  The motion carried 3-0.

Review of the Final Plat for Goodwill Industries Addition.

Review the Reed Addition Preliminary Plat.  Russ Ewy of the Baughman Company presented the information for this plat to the Subdivision Committee.  He stated that this platting is for two lots and is also for commercial zoning.  This plat is to have 2 joint accesses and 2 accesses on Kellogg Avenue.  There is an existing access in Parcel 2.  This plat is proposing a 35’ building setback.  Mr. Ewy stated that staff is asking for more than 35’.  Jeff Bridges stated that this is not a staff request it is a Council directive due to the Corridor Management Agreement with KDOT. 

Les Mangus stated that Dr. Reed subdivided the parcel by giving/selling part of this property so this causes the necessity for a plat of the parcel.  Mr. Mangus stated this preliminary plat makes no attempt to comply with the Corridor Management agreement with KDOT.  Mr. Mangus stated there is a 115’ setback from the existing highway right of way to preserve a corridor for future improvements.

Mr. Mangus stated another issue is the access control.  The Corridor Management Agreement provides a right in, right out only every ¼ mile.  These two proposed access points could possibly be left as a temporary status until KDOT revokes the temporary status.  Joe Robertson asked where the ¼ mile is.  Mr. Mangus stated that it is at Allen Street.

Mr. Mangus also stated there is no retention/detention on the drainage plan.  He stated that this tract is over 5 acres and should have some type of retention/detention and this is not an insurmountable problem.  Mr. Mangus recapped the major problems as follows:

1.         Building setbacks would be at 200’ from the centerline of U.S. Highway 54.

2.         Access control approval by KDOT per the Corridor Management Agreement.

3.         Retention/detention.

After general discussion, a motion was made by Lynn Heath to recommend approval to the Planning Commission of the Reed Addition Preliminary Plat with the following issues to the cured:

1.         Building setbacks would be at 200’ from U. S. Highway 54.

2.         Access control approval by KDOT per the Corridor Management Agreement.

3. Retention/detention of drainage be provided on site.

4.         Provisions for cross lot access agreements between lots 1 and 2.

5.         Drainage easement across Andover Village lot to the north. 

Ron Roberts seconded the motion.  The motion was passed 3-0.

Review the Reed Addition Preliminary Plat. 

Review the Final PUD Plan of Village Crossing.   Russ Ewy of Baughman Company presented information on behalf of the applicant.  He stated that he submitted the incorrect form and that is what the Committee received. He stated this PUD is two parcels, one being B-1 Office Business District on the north and the south end is to be the B-2 Neighborhood Business District.  Parcel 2 consists of Lots 1 and 2, which is the north end and Parcel 1 is the south side of the property.  Mr. Ewy stated there is a drainage flow on the property to the north of Parcel 2, on lot 17, which they are working on to get corrected. 

Les Mangus stated there were several problems with this PUD that need addressed:

1.         The PUD Statement for Village Crossing has not been recorded and the statement on the PUD provisions has not been filed as of yet. 

2.         Baughman Company followed up the preliminary PUD with a final plat, which is not effective in this case, there were no Development Provisions.

3.         The drainage plan has not been solved.  Baughman Company has to look outside this Plat to come up with a solution for the drainage situation.

Les Mangus stated that in a major storm the water runs south of Central, down Andover Road to Lexington, overflows, backs up Lexington between Lot 17 and 16 and to the box culvert on Andover Road north of Village Road, which overtops Andover Road.  Russ Ewy stated some land will have to be left open to accept drainage.  Les Mangus stated it is a similar situation to the property across the street, which has underground drainage, but this side of the street does not.  Russ Ewy stated that they are designing a piping and inlet system to allow surface detention on the parking lot.  He stated this could be done and it would leave the parking lot functional.   Les Mangus stated that he has been told that one can pick areas of a parking lot to be a retention pool, similar to the parking lot at Dillon’s.  Mr. Mangus also stated that one of the conditions of the PUD was to have access in the rear of the property and thought that perhaps this area could very well be a retention area.  Mr. Ewy stated there is a 5’ drop in elevation from Lexington to Village Road.  Mr. Mangus pointed out that the front corner of the lot is higher than the rear of lot on Parcel 2, Lot 1.  There will be drainage issues to be resolved.

Mr. Ewy stated that there will be driveways along Andover Road.  Mr. Mangus stated this PUD is limited to four openings along Andover Road.  Mr. Ewy pointed out that the access on Village Road is 60-75’ from the corner of Andover Road.  Les Mangus stated that the driveway is typically offset 75’ from the curb.

Motion made by Joe Robertson to recommend approval to the Planning Commission of the Final PUD Plan of Village Crossing, with the following conditions:

1.         Add benchmark elevation to PUD.

2.         Present drainage easements.

3.         Add “Village Crossing Addition” in owner’s certification and dedication and clarify access rights sentence.

4.         Change County Clerk to Ron Roberts.

5.         Include all requirements for final PUD plan and General Provisions.

6.         Add Section, Township and Range.

7.         Present, and have approved by the Planning Commission, a drainage plan.

Ron Roberts seconded the motion.  Motion carried 3-0.

Review the Final PUD Plan of Village Crossing.  

    Member Items.  None.

Motion to adjourn by Ron Roberts.  Lynn Heath seconded the motion.  Motion carried 3-0.

Meeting adjourned at 7:00 p.m.