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ANDOVER PLANNING COMMISSION

SUBDIVISION COMMITTEE

October 14, 2003

Minutes

 

The Andover City Subdivision Committee met for a regular meeting on Tuesday, October 14, 2003 at 909 N. Andover Road in the Andover Civic Center.  Chairman Lynn Heath called the meeting to order at 5:30 p.m. Other members present were Clark Nelson, and Ron Roberts. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges.  Commission Member David Martine was absent.

Call to Order

 

 

 

Review the minutes from the September 9, 2003 Subdivision Committee meeting.

 

Ron Roberts made a motion to approve the minutes as presented. Lynn Heath seconded the motion. Motion carried 2/0/1 with Clark Nelson abstaining.

Review the minutes

 

 

Review of the Planning Commission minutes from September 16, 2003. The minutes were received and filed.

 

Review of the City Council minutes from September 9, 2003 and September 30, 2003. The minutes were received and filed.

Review of the Planning Commission minutes from Sept. 16, 2003.

 

 

Review the Final PUD Plan for the Flint Hills National Addition, Phase 4.

 

Jason Gish from MKEC Engineering Consultants, Inc. presented the plan. He stated he would add "Block 1" for Lots 1 & 2 on the west side to the Final Plat.

 

Clark Nelson asked Mr. Gish if a separate grading plan was submitted for each individual lot in this addition. Jason said that 1 grading plan is done for the entire property as well as for each lot. Les Mangus said the individual lot grading plans are not a requirement for the Flint Hills National Addition because these are large lots and privately owned streets.

 

Jason said they need to change a street name on the final plat. Les Mangus said we try not to plat streets with the same name as anything within the general area. The street name of Primrose, in Rose Hill is only 3 miles away.

 

Les Mangus said the building setback line is shown as 25' on Juniper Crest Court, but listed as 35' in the Parcel Description. Jason said he would make these numbers match on the final plat but that in the restrictive covenants, the requirement is for a 50'+ building setback. 

 

Les Mangus said the Planning Commission Secretary is David Martine, not Deborah Carroll. Jason said he would change this.

 

Jason submitted copies of the title report, final drainage plans, and restrictive covenants to Les.

 

Jason said the width of Bluestem Ct. is 70' and it will be labeled on the final plat.

 

Clark Nelson asked if there were any changes from the Preliminary Plat. Jason said the back lot lines have been adjusted to preserve the native prairie grass. Jason said that a fence would be constructed to keep concrete trucks off this area. He said MKEC is working to resolve the sewer issue.

 

There was general discussion about the drainage in this addition. Jason said there is an increase of 18 cubic feet per second that will end up in the pond in front of the clubhouse.  In the Flint Hills drainage report it ends up as a wash because there is a huge basin below this area with control structures on the ponds. Jason said there is 30 acres of this addition that drains back to the southeast. Jason said they are thinking of building a pond between Blocks 3 & 4, next to the road in Reserve B in the southeast corner to hold back some of the water. The pond surface area may be as much as 1 acre. The remainder of the drainage would flow into an existing pond that will be improved to make a net increase of (0).

 

Les Mangus was concerned there would be an increase of over 15% in the flow to the northwest. Total lot number went from 134 to 152 post development.  Jason said some of the native grass is being disturbed during the construction of the sewer line.

 

Clark Nelson asked if this needed to be resolved before the Planning Commission approves the final plat. Les Mangus said this PUD is different because the City is not doing the improvements, and he would be more comfortable if the details were all taken care of before the plat is approved.

 

Clark Nelson said he was concerned about not having this decided before the Planning Commission so it gets approved in a timely manner.

 

There was general discussion about the amount of native grasses in this addition.

 

There was general discussion about the 150 cubic feet per second of water drainage. Les Mangus asked how a control structure could be provided that would keep harmony with the prairie that the developer wants to preserve. Jason Gish said that anything that is damaged during construction could be restored. Les suggested a control structure with a notch weir, not a detention structure. Jason Gish said he would look into it and give a satisfactory answer.  

 

Les Mangus said there needs to be an agreement as to the nature of the drainage improvements before the plat goes before the City Council for approval.

 

Lynn Heath made a motion to recommend to the Planning Commission that they approve the Final PUD Plan for the Flint Hills National Addition, Phase 4, subject to a satisfactory drainage plan submitted and addressing comments from Les. Ron Roberts seconded the motion. Motion carried 3/0.

Review the Final PUD Plan for the Flint Hills National Addition, Phase 4.

 

 

 

Member Items: Lynn Heath said another member needs to be appointed for this committee. Les said there are supposed to be 4 members. Lynn Heath suggested the new members from Planning Commission attend the Subdivision Committee as a learning experience.

Member Items

 

 

A motion was made by Clark Nelson, seconded by Ron Roberts, to adjourn the meeting at 6:05 p.m.  Motion carried 3/0.

 

Adjournment

 

Respectfully Submitted by

 

__________________________

Deborah Carroll

Administrative Secretary

 

Approved this 11th day of November 2003 by the Andover City Planning Commission/ Board of Zoning Appeals, City of Andover.