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ANDOVER PLANNING COMMISSION SUBDIVISION COMMITTEE September 12, 2006 Minutes
The Andover City Subdivision Committee met for a regular meeting on Tuesday, September 12, 2006 at 909 N. Andover Road in the Andover Civic Center. Chairman Lynn Heath called the meeting to order at 5:33 p.m. Other member present was Ray Jessen Jr. Others in attendance were Director of Public Works and Community Development Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges. Member Jan Cox was absent.	Call to order.

Review the minutes of the August 8, 2006 Subdivision Committee. Lynn Heath made a motion to approve the minutes as presented. Ray Jessen Jr. abstained from the motion. Motion carried 1/0/1.	Review the minutes of the August 8, 2006 Subdivision Committee.

Communications: Review the City Council minutes from the August 8, 2006 and August 29, 2006 meetings. The minutes were received and filed. There was general discussion about the City Council decision to limit the multi-family parcel of Prairie Creek Addition to only 2 family attached dwelling units. Review the minutes of the August 15, 2006 and August 24, 2006 Planning Commission meeting. Lynn Heath stated a correction is needed on page 1 moving Quentin Coon to the Chairman position. The minutes were corrected, received and filed. Review the Site Plan Review Committee minutes of the September 5, 2006 meeting. The minutes were received and filed. Review the Potential Residential Development Lot Report.	Communications

Review the Final Planned Unit Development Plan for the Marketplace Addition at Cloud City The developer desires to reconfigure the commercial zoning parcels and replat the commercial subdivision now platted as the Second Phase of the Cloud City Subdivision. This is the third plat to be filed on this parcel, with the latest revision adding another 1.25 property recently acquired on Andover Rd., and slightly adjusting the eastern boundary of the plat. The comments in the Staff Checklist have not been addressed by the engineer at this point. Greg Allison from MKEC, presented the plans. He said the main modifications are: The south edge setback. Addition of 1.25 acre Parcel 3-A. Realigned parcels with the proposed public streets. Drainage flow adjusted to flow with Parcel 3. There was general discussion about the 8’ sidewalk being built to connect the residential and commercial areas to the reserves. The details are in the platters text #7. Les stated the reserve should be noted in #7 as B and C. Greg Allison said he would correct this for the Planning Commission meeting. Les asked about the mapped flood plain showing on the plat. Greg Allison said there is a proposed flood plain amendment going down reserves B & C. Les asked for a LOMR and CLOMR to show the relocation. Les asked if the water would be carried with pipe, because the 2 reserve areas don’t line up. Greg said the box culvert will be long and skewed. Greg said they are relocating stream without totally relying on box culverts like they did on the north side. The Corp of Engineers told Greg Allison they would like to see some bed and bank areas. There was discussion about sidewalks within this plan. Jeff Bridges asked if any of the drainage work would be done during this phase. Greg said yes it will be done now but the east drainage will be done during the next phase. Jeff Bridges asked about Reserve B with the future expansion of the highway. Les said the design will be ongoing because we don’t know what will be built next to the highway. All we are doing now is clearing the right-of-way by using the 200 foot setback. Greg Allison said Brian Lindebak has the Title Report and will deliver it soon. Lynn Heath asked about the cross lot circulation statement in General Provision text #6. Greg Allison said this would be provided. Les said he wants Block 2, lots 1, 2, and 3 to be connected. Lynn Heath asked about the 20 foot utility easement. Greg said he talked to Brian about putting the easement at the south side of the berm. General discussion continued. Lynn Heath asked if a statement would be provided for the Homeowners Association maintenance of common areas and reserve areas. Les said a statement is also needed concerning a failure of the HOA to maintain their property; the City has the authority to contract the work and assess the cost back to the homeowners. Jeff Bridges asked if it is the intention to petition for improvements with financing when the money is available. Les said that statement is in the text #4. Lynn Heath made a motion to recommend approval of this Final PUD to the Planning Commission contingent upon satisfaction of all comments and notes on the checklist. Ray Jessen Jr. seconded the motion. Motion carried 2/0.	Review the Prairie Creek Addition Final PUD

Review the Final Planned Unit Development Plan of the Prairie Creek Addition The proposed plat is the first phase of the recently approved Prairie Creek PUD. The plat encompasses 100 single family residential lots and the 3.16 acre commercial lot. All of the requirements of the Preliminary PUD have been complied with, and the Staff Comments not addressed should be easily resolved. Kris Rose of Baughman Company presented the final plans. There was general discussion about the layout of this site. Discussion continued about the paving on 13^th. Les said this is still being studied. Kris Rose said this Final Plan is for 100 residential lots and the commercial parcel. Kris said the commercial area will be used for the property owner’s personal office. Lynn Heath asked about sidewalks in this area. Kris said there will be an 8’ on Limestone, 5’ on Aster and Foxtail, and 10’ along 13^th Street and Prairie Creek Road. This is General Provision #9. Kris said the updated title report has been ordered for this property which is owned entirely by Paul Kelsey. Jeff Bridges said a value needs to be established for the park area to be dedicated with the next phase. Kris said that along the Kaneb pipeline, the setback line will be shown as 50’, not 60’ as shown on the Preliminary Plat. Kris said he is in contact with the representative of Southern Star Pipeline. Ray Jessen Jr. asked where the storm water will be going. Kris explained there is a natural ridge on the property with 4 ponds which will drain from the north to the south. Les Mangus explained the reason for maintaining a natural route for stormwater to flow to keep water out of homeowner’s walk-out and view-out basements in case of a storm sewer obstruction. Jeff Bridges explained the periodic inspection of the stormwater detention system so deficiencies can be addressed. Lynn Heath made a motion to recommend approval of this Final PUD to the Planning Commission subject to staff comments. Ray Jessen Jr. seconded the motion. Motion carried 2/0.	Review the Marketplace Addition Final PUD

Review the Final Planned Unit Development Plan of the Terradyne Third Addition. The proposed plat is the R-5 Zero Lot Line subdivision included in the recent Preliminary PUD Amendment. The layout meets the majority of the Zoning and Subdivision Regulations, but includes two lots which do not have the required frontage on a public street. The proposed layout includes a 20 foot wide public right of way to provide access to Lots 7 & 8. To be in compliance, the street right of way must be a minimum of 50 feet, no alternate means of egress is acceptable. With this fatal flaw the plat cannot be approved. Kenny Hill of Poe and Associates represented the owners of Terradyne. Les Mangus stated Terradyne 2^nd is almost fully built except for the patio home lots which recently sold in bulk to a builder. Kenny said this plan is modified from the Preliminary Plan. The depth of the lots has changed to meet the building setback requirements. Parcel 2 has also been eliminated from this phase. Kenny said the street name will be Spyglass Court. There was discussion about whether this would be a private or public street. Kenny said it will be a public street. Les said this plat will be zero lot line patio homes. Jeff Bridges asked if Reserve A is designed as a parking lot. Les asked if Reserve B is for parking as well. Les asked Kenny to spell out the parking details on the plat. There was discussion about the 20’ wide street shown on the plat. Les said that has to be widened to meet minimum requirements or dedicate it as a private access road. Les reminded Kenny that street cannot be paved with bond money if it is a private street. Ray Jessen asked if there would be curb and gutter built on it. Kenny said roll curbing could be used. Les said he envisions 2 driveways feeding off the 20’ wide private street with bollards at the end. Ray Jessen was concerned about full-size suburban vehicles being able to turn around on a 20’ road. Les asked about the drainage plan. Kenny said he has not done the drainage plan yet. Ray Jessen asked how much water is allowed to drain across the golf course. Les said that is up to the golf course. He continued that all the water from this development is going to be collected by the golf course for reuse as irrigation. Kenny Hill said he will get updated copies delivered for Planning Commission packets. Lynn Heath made a motion to recommend approval of this Final Plat by the Planning Commission. Ray Jessen Jr. seconded the motion. Motion carried 2/0.	Review the Terradyne Estates 3^rd Addition Final PUD

Member items. none	Member Items:

Lynn Heath made a motion to adjourn the meeting at 6:40 p.m. Ray Jessen Jr. seconded the motion. Motion carried 2/0.	Adjourn

Respectfully Submitted by __________________________ Deborah Carroll Administrative Secretary Approved this 13^th day of February 2007 by the Subdivision Committee, City of Andover.